Assistant General Manager Company Secretary

Experience: 12+ years of experience Relevant experience in listed companies / large corporates / group structures preferred.

Purpose of the job:

To lead and strengthen the secretarial, corporate governance, compliance, mergers & acquisitions, restructuring, and corporate actions functions across group entities, ensuring full adherence to statutory requirements, regulatory frameworks, and global governance best practices. The role will act as a strategic governance partner to the Board, senior leadership, and key stakeholders while driving organizational growth initiatives.

Job Description:

Board, Committee & Governance Management

• Lead end-to-end management of Board and Committee Meetings including Board, Audit Committee,

NRC, CSR, RMC, SRC, Independent Directors Meetings, and other governance forums.

• Review, finalize, and ensure quality of agendas, board notes, presentations, resolutions, and minutes.

• Advise the Board and senior management on governance matters, regulatory developments, and decision-making processes.

• Oversee Board evaluation, director familiarization, succession planning, and governance effectiveness

initiatives.

• Ensure robust documentation, approvals, and maintenance of governance records.

Regulatory, Compliance & Secretarial Excellence

• Oversee compliance with applicable laws and regulations including:

• Companies Act, 2013
• SEBI LODR Regulations
• SEBI PIT Regulations
• SEBI SAST Regulations
• FEMA, RBI, and other applicable corporate laws

• Review and ensure timely completion of:

• Quarterly, annual, and event-based filings
• ROC filings (AOC-4, MGT-7, PAS forms, DIR forms, etc.)

Maintenance of statutory registers, records, and disclosures

• Strengthen compliance monitoring systems, dashboards, and trackers.

• Drive enterprise risk register management for secretarial and governance functions.

• Ensure audit readiness for Secretarial Audit, Internal Audit, Statutory Audit, and Regulatory Inspections.

Annual Report, ESG & Disclosures

• Lead preparation, review, and finalization of:

• Boards Report and Annexures
• Corporate Governance Report
• Management Discussion & Analysis (MD&A)
• Business Responsibility & Sustainability Report (BRSR) / ESG disclosures

• Coordinate with internal stakeholders, auditors, consultants, and external agencies.

• Benchmark annual reports and governance disclosures with industry best practices.

• Ensure timely approvals, publishing, printing, stock exchange submissions, and dissemination to

stakeholders.

AGM / EGM / Postal Ballot Management

• Lead end-to-end execution of AGM, EGM, Court/Tribunal Convened Meetings, Postal Ballots, and e

voting processes.

• Manage virtual/hybrid meeting platforms and stakeholder communications.

• Liaise with NSDL, CDSL, RTA, Scrutinizer, Legal Counsel, and Regulatory Authorities.

• Ensure completion of post-meeting filings, resolutions, and action tracking.

• Oversee shareholder relations and grievance redressal mechanisms.

Fund Raising & Corporate Actions

• Lead secretarial and compliance support for:

• Equity issuance / Rights / Preferential allotments
• NCDs, CCDs, Commercial Papers
• Term Loans / Working Capital facilities
• ESOP / Employee Benefit Schemes

Dividend, Buyback, Bonus, Split, Consolidation, etc.

• Review and finalize term sheets, offer documents, ISIN applications, trustee/security documents, and

regulatory approvals.

• Liaise with Stock Exchanges, Depositories, Trustees, Lenders, investors, and Legal Advisors.

• Ensure post-issue compliances and listing obligations.

Mergers, Acquisitions, Demergers & Restructuring

• Lead governance, secretarial, and regulatory processes for:

• Mergers / Amalgamations
• Acquisitions /IBC acquisitions/ Strategic Investments
• Demergers / Spin-offs
• Slump Sale / Business Transfer
• Capital Restructuring / Reduction
• Joint Ventures / Strategic Alliances

• Coordinate with Legal, Finance, Tax, Valuers, Consultants, NCLT, ROC, Stock Exchanges, and other authorities.

• Manage due diligence, approvals, scheme documentation, takeholder communication, and post transaction integration compliances.

Stakeholder & Cross-Functional Coordination

• Act as a strategic SPOC between Legal, Finance, Treasury, Investor Relations, ESG, Corporate

Communications, HR, and Business Leadership Teams.

• Drive alignment for Board approvals, regulatory submissions, fundraising, restructuring, and governance

matters.

• Build strong relationships with regulators, consultants, auditors, and external advisors.

Multi-Entity Governance Oversight

• Oversee secretarial and governance functions across subsidiaries, associates, JVs, LLPs, and other group

entities.

• Ensure consistency in governance frameworks, policies, and compliance standards across entities.

• Manage governance requirements for domestic and international entities, where applicable.

Process Improvement & Digital Transformation

• Drive implementation of SOPs, governance frameworks, checklists, and process controls.

• Lead automation initiatives for compliance management, board portals, document repositories, and

reporting dashboards.

• Ensure real-time website disclosures and digital governance practices.

• Foster continuous improvement and best-in-class governance processes.