Assistant General Manager - Co - ordination

The AGM Coordination will act as a key link between Head Office, project sites, consultants, clients and internal departments to ensure smooth project execution, timely decision-making, effective planning, cost and time control, and achievement of project objectives.

The role will primarily focus on monitoring, coordination, escalation and resolution of project-related matters from the Head Office, while maintaining close coordination with site teams.

Key Responsibilities

1. Head Office Coordination

• Act as the key coordination point between Bangalore Head Office and project/site teams.
• Maintain regular communication with Project Managers, Site Engineers and project leadership teams.
• Monitor project requirements and ensure timely support from Head Office departments.
• Coordinate with internal departments to resolve project-related issues and bottlenecks.
• Ensure timely flow of information, approvals, drawings, materials, manpower and other resources required by project sites.
• Follow up on critical issues raised by site teams and ensure timely closure.
• Conduct regular coordination meetings with project teams and relevant departments.
• Maintain an action tracker for important project decisions and follow-ups.

2. Railway Project Monitoring

• Monitor the overall progress of railway projects from the Head Office.
• Review project schedules, milestones and execution targets submitted by site teams.
• Monitor planned vs. actual progress and identify project delays.
• Review critical activities and work fronts requiring management intervention.
• Track project-level issues relating to execution, resources, approvals, procurement, subcontractors and consultants.
• Escalate major project risks and delays to senior management with suitable recommendations.
• Ensure timely follow-up and closure of critical project issues.

3. Planning & Execution Coordination

• Coordinate with project planning teams to monitor project programmes and milestones.
• Review short-term and long-term project plans.
• Monitor whether site execution is aligned with approved project schedules.
• Identify gaps between planning and actual site execution.
• Coordinate with site teams to develop corrective and recovery plans wherever required.
• Ensure project teams receive the necessary support from Head Office to achieve execution targets.
• Monitor interdependencies between different project activities and work packages.

4. Coordination with Site Teams

• Maintain regular communication with Project Managers and Site Engineers.
• Understand site-level challenges and coordinate with HO departments for solutions.
• Monitor manpower, material, equipment and other resource requirements.
• Follow up on site requirements with Procurement, Stores, Finance, HR/Admin and other departments.
• Support site teams in resolving issues that require Head Office intervention.
• Conduct periodic site visits when required to understand project progress and critical issues.
• Ensure important site issues are escalated to management without delay.

5. Internal Department Coordination

Coordinate closely with:

• Project Management / Planning
• Commercial / Billing / Procurement
• Engineering / Design
• HR & Administration
• Contracts
• Subcontractor Management

Ensure that all departments provide timely support to project sites and that departmental activities are aligned with project requirements.

6. External Stakeholder Coordination

• Coordinate with clients, consultants, railway authorities and other external stakeholders as required.
• Support Project Managers in resolving coordination issues with clients and consultants.
• Follow up on approvals, decisions, technical matters and project requirements.
• Maintain professional relationships with key stakeholders.
• Participate in client/consultant coordination meetings when required by management.
• Ensure important decisions and commitments are communicated to the relevant project teams.

7. Project Progress & Management Reporting

• Review daily/weekly/monthly project progress reports received from sites.
• Consolidate project information for management review.
• Prepare or review management MIS related to:
• Project progress
• Critical activities
• Delays
• Resource requirements
• Cost concerns
• Approvals
• Procurement
• Site issues
• Project risks 23
• Highlight areas requiring management intervention.
• Track action points arising from project review meetings and ensure timely closure.

8. Cost Control & Time Management

• Monitor project performance with respect to time and cost.
• Coordinate with Planning and Commercial teams to identify potential cost and schedule risks.
• Monitor delays and their potential impact on project costs.
• Track resource utilization and major project requirements.
• Support management in controlling avoidable costs, delays and rework.
• Ensure corrective actions are initiated for major schedule deviations.
• Support timely completion of projects within approved timelines and budgets.

9. Project Risk & Issue Management

• Identify major risks and issues affecting railway project execution.
• Maintain a project-level issue/risk tracker.
• Ensure critical issues are escalated to management promptly.
• Coordinate with relevant departments to develop solutions.
• Monitor resolution of technical, commercial, planning, procurement and execution issues.
• Proactively identify issues that may impact project completion.

10. Leadership & Coordination

• Provide senior-level guidance and coordination support to project teams.
• Facilitate effective communication between HO and project sites.
• Ensure accountability for closure of important action points.
• Support Project Managers in resolving cross-functional issues.
• Drive coordination between departments rather than allowing issues to remain unresolved between teams.
• Maintain a solution-oriented approach to project challenges.

11. Correspondence

• Handle official correspondence between HO, project sites, clients, consultants, and railway authorities.
• Prepare and review official letters, emails, and project communications.
• Follow up on approvals, submissions, and pending responses.
• Maintain proper records of project correspondence and documents.
• Ensure timely communication of instructions and decisions to the concerned teams.
• Track and close pending correspondence and action points.

Required Skills & Competencies

• Extensive experience in railway projects is mandatory.
• Strong understanding of railway/infrastructure project execution.
• Strong project planning and monitoring skills.
• Excellent stakeholder and coordination management.
• Strong understanding of project time and cost management.
• Ability to coordinate multiple projects/sites from Head Office.
• Strong leadership and decision-making capabilities.
• Excellent follow-up and problem-solving skills.
• Ability to identify project risks and escalate them appropriately.
• Strong communication and negotiation skills.
• Good written and verbal English communication.
• Ability to work with senior management, clients, consultants and project teams.

Qualification & Experience

• B.Tech / B.E. in Civil Engineering or relevant Engineering discipline.
• 15 - 20 years of overall experience.
• Significant Railway Project experience is mandatory.
• Strong experience in project coordination, planning and execution.
• Experience coordinating with project sites, consultants, clients and internal departments.
• Experience in monitoring project progress, cost and timelines.
• Experience in large-scale railway/infrastructure projects will be preferred.