Assistant Facility Manager

Assistant Facility Manager

Job Brief
We are looking for an experienced Assistant Facility Manager to oversee all building-related activities. You will be responsible for maintaining the infrastructure in good condition and ensuring that facilities are safe and well-functioning. The ideal candidate will be well-organised and capable of optimising the use of space and equipment while reducing operating costs. The goal is to ensure our business facilities are problem-free and safe, enabling employees and residents to work and live under the best possible conditions.

Responsibilities
• Manage the upkeep of equipment and supplies to meet health and safety standards.
• Review utility consumption and strive to minimise costs.
• Handle vendor management and ensure timely service delivery.
• Control activities such as parking allocation, waste disposal, and building security.
• Manage insurance plans and service contracts.
• Maintain financial and non-financial records accurately.
• Perform data analysis and forecasting to support management decisions.
• Conduct HIRA (Hazard Identification and Risk Assessment).
• Handle resident complaints promptly and effectively.
• Prepare and share daily reports with clients and management.
• Manage attendance records for site personnel.
• Oversee operations of STP, WTP, swimming pool, electrical, and plumbing systems.
• Manage housekeeping, landscaping, and MEP teams to ensure smooth operations.

Skills Required
• Proven experience as a Facilities Manager or in a relevant position.
• Well-versed in technical and engineering operations best practices.
• Knowledge of basic accounting and finance principles.
• Excellent verbal and written communication skills.
• Strong organisational and leadership abilities.
• Good analytical and critical thinking skills.
• Relevant professional qualifications (e.g. CFM) will be an added advantage.
• Excellent attention to detail and ability to work accurately under time pressure.
• Experience in developing SOPs and policy writing.

Education & Experience
• Education: ITI / Diploma / Degree or relevant minimum 5 years of experience as a Facility Manager.
• Relevant Experience: 3 Years in Facility Management or related roles.

Benefits
• Health Insurance
• Provident Fund

Job Type: Full-time