Assistant Facility Manager

Responsibilities

• Support the FM with dotted line to Chief Engineer in managing the Mechanical, Electrical, Plumbing installations, Life Safety system, BMS within the facility;
• Responsible for preparation of critical spares list for all installations as per manufacturer s recommendations and plan and maintain the required inventory at sites at all time where the maintenance is carried out with in-house teams;
• Implement and oversee the pre-emptive maintenance programme to reduce the risk of sudden failures of critical equipment;
• Assist the AEM to review the maintenance/service practices of M&E Contractors to deliver quality work practices in line with the manufacturer recommendations;
• Maintain the logbooks, checklists and PPM schedules for all M & E installations;
• Manage Downtime/ Breakdowns;
• Arrange for ad-hoc M&E set ups as per the client requirement from time to time;
• Ensure the contractors follow the house rules at all times and the projects are handled with minimum inconvenience to the Client;
• Responsible to handle the shifts independently on all Engineering related matters;
• Responsible for daily reporting on M & E to the AEM;
• Generate Service maintenance reports on office equipment;
• Responsible for Purchasing and maintaining of spares and consumables, ensure minimum stock required maintained at all times.
• Generate Downtime and breakdown incident reports.
• Complete track of inspection, work orders and updation and closure in 360 tool with proper evidences or supporting documents.
• Request for raising ITSM based on PM work orders scheduled and notify respective vendor in advance
• Liaison with landlord for utility, common area lighting, water tank levels, domestic, fire, status of lift health to ensure 100% uptime
• Strictly adhere to the usage of PPEs and LOTO at all time by in-house as well as vendor
• Issuance of necessary work permits for vendors
• Maintaining of various registers - Green card, Fire isolation / deisolation, LOTO, complaints, etc.
• Rounds to be taken daily of critical areas and ensure that observations are recorded in Inspection tab
• Ensure compliance to all GRE OE standards and signoff.
• Ensure up keep of office maintained, liaise with soft service team, for the same
• Ensure strict adherence by the technicians on their deliverables
• Project coordination - with vendors /soft services/others
• Aware of the maintenance cost/maintain a tracker
• Vendor management end to end
• Maintain cordial relationship with team and employees
• Well aware of escalation process
• Incident report - detailed report with RCA
• Understanding of the AMC contracts /SLA
• Ensure all work orders/inspections is closed/carried out regularly
• Ensure the hand over and take over work activities during shift change over between technicians/BMS and amongst AFM s
• MIS and report generation as and when required
• Ensure customer complaints are attended during shift time including soft services
• Responsible to ensure housekeeping is well maintained during shift time in coordination with soft service team

Employee Specifications

• Diploma / BE / B. Tech in electrical / mechanical

• 5+ years of experience / 3 years in case of BE

Location: On-site - Mumbai, MH

Scheduled Weekly Hours: 48

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