Assistant Facility Manager
Jll · Bengaluru · onsite · Posted 58d ago
Not disclosedFresherfulltimeSourced from
About a minute. You'll make an account on the way through.
About this role
Job Role : Assistant Facility Manager
Core Responsibilities
Space Management and Operations
Core Responsibilities
Space Management and Operations
- Oversee day-to-day operations of the office floor
- Optimize workspace layout and utilization
- Manage meeting room scheduling and booking systems
- Coordinate moves, adds, and changes within the leased space
- Work within lease agreement constraints
- Manage relationships with building management
- Coordinate cleaning services, maintenance contractors, and IT support vendors
- Negotiate and manage service contracts
- Monitor vendor performance and ensure quality standards
- Oversee timely completion of contracted work
- Handle tenant-specific maintenance issues
- Report building defects to property management
- Coordinate repairs to fixtures and finishes within leased space
- Ensure prompt resolution of issues affecting employee comfort and productivity
- Liaise with landlord on major building system issues
- Ensure office complies with health and safety regulations
- Conduct risk assessments
- Maintain emergency procedures and evacuation plans
- Manage first aid supplies and equipment
- Coordinate fire drills and safety training
- Ensure compliance with building rules and lease requirements
- Develop and manage facilities budget
- Track expenses for services, supplies, repairs, and improvements
- Optimize costs while maintaining service quality
- Process invoices and manage vendor payments
- Forecast future facility needs and costs
- Serve as primary contact for facility-related concerns
- Address temperature, lighting, and comfort complaints
- Manage ergonomic requests and workspace adjustments
- Oversee kitchen supplies and office supplies
- Maintain common area resources and amenities
- Champion sustainability initiatives
- Implement waste reduction programs
- Promote energy-saving practices
- Develop and maintain green office policies
- Align sustainability efforts with company values and building requirements
- Oversee building access systems and security badges
- Manage workplace booking systems
- Maintain facility management software and databases
- Strong communication and negotiation abilities
- Project management and organizational skills
- Problem-solving and quick decision-making capabilities
- Budget management and cost control expertise
- Understanding of building systems and maintenance
- Knowledge of health and safety regulations
- Vendor management experience
- Customer service orientation
- Attention to detail
- Ability to multitask and prioritize
- Reports to senior operations leadership, HR, or administrative management
- Serves as liaison between tenant organization and building owner
Sourced from foundit
Skills
Building systems and maintenanceFacility management software and databasesWorkplace booking systemsProblem SolvingOrganizational SkillsBudget management and cost controlHealth and safety regulationsProject ManagementVendor Managementcommunication and negotiation