Assistant Facilities Manager
Jll · Ahmedabad · onsite · Posted 65d ago
Not disclosed5–7 yrsfulltimeSourced from
About a minute. You'll make an account on the way through.
About this role
Position's Goal
- Management services to BACI in support of their business needs in accordance with the Service Levels, and Key Performance Indicator requirements
- Manage Facility Management team in the delivery of services especially all help desk issues & user services.
- To assist in the maintenance of the premises including any designated financial, maintenance, procurement, and asset & vendor management.
- Develop an understanding of and sound working relationships with key representatives of the client and key suppliers/service providers with whom you operate in support of the site.
- Specifically managing the role of the Facility executive, Front office Executive, the Janitorial and technical team
- Manage offsite record management operations including documents collection & retrieval
- Review and spot-check your areas of responsibility to ensure that suppliers/service providers are meeting contractual obligations to the client.
- Ensure detailed floor inspections on a routine basis.
- Monitor the Help Desk system as it effects your area & ensure that rectification works are recorded & action-ed in a timely manner
- Ensure your aspects of the working environment meet all requisite Standards.
- Assist the Facility Manager to ensure the smooth running of meetings &/or events
- Assist with Business Unit relocations or ad hoc projects.
- Assist with critical out-of-hours issues & participate as a key team member in response to emergency situations
- Provide backup support for the Facility Manager in times of absence.
- Clearly document & communicate all client expectations to the balance of the FM team
- Work collaboratively with colleagues both within the BACI account & in the wider Jones Lang LaSalle network
- Work collaboratively with colleagues both within the BACI account & in the wider Jones Lang LaSalle network
- Ensure general administrative activities under your control are conducted in a timely and efficient manner
- Assist with any other duties as assigned by the Facility Manager or Senior Manager on a need be basis.
- In addition to providing the information as above, the management responsibilities of this role include:
- Oversee pantry services, catering services for in-house lunch, presentations and staff events
- Assist in managing service levels to meet business unit needs
- Manage kitchen equipment inventory and maintenance
- Ensure the general cleanliness of the office and the management of the Janitorial team
- Manage user car park applications with Building Landlord
- Ordering of copier refills, office equipment [non-IT equipment] and plants for the office
- Ordering office supplies such as stationeries and pantry supplies, equipment and services and analysis.
- Manage subscription of periodicals and newspapers
- Manage the receptionist in the discharge of the front office duties
- Coordinate closely with the site leaders to address problems and/or enhance working environment performance
- Weekly connect with associates to understand the concerns
- Education / Yrs of Experience
- Five years of experience in facility management & 3 years experience as facility executive.
- Ability to adapt and perform under pressure
- Possess strong interpersonal skills with the ability to build rapport quickly.
- Good communication skills
Sourced from foundit
Skills
record managementFacility Managementadministrative activitiesVendor ManagementFloor Inspections