Assistant Facilities Manager
Jones Lang Lasalle · Ahmedabad · onsite · Posted 71d ago
Undisclosed5–10 yrsfulltimeSourced from
About a minute. You'll make an account on the way through.
About this role
;
- Management services to BACI in support of their business needs in accordance with the Service Levels, and Key Performance Indicator requirements
- Manage Facility Management team in the delivery of services especially all help desk issues user services.
- To assist in the maintenance of the premises including any designated financial, maintenance, procurement, and asset vendor management.
- Develop an understanding of and sound working relationships with key representatives of the client and key suppliers/service providers with whom you operate in support of the site.
- Specifically managing the role of the Facility executive, Front office Executive, the Janitorial and technical team
Deliverable Role/Responsibilities
- Manage offsite record management operations including documents collection retrieval
- Review and spot-check your areas of responsibility to ensure that suppliers/service providers are meeting contractual obligations to the client.
- Ensure detailed floor inspections on a routine basis.
- Monitor the Help Desk system as it effects your area ensure that rectification works are recorded action-ed in a timely manner
- Ensure your aspects of the working environment meet all requisite Standards.
- Assist the Facility Manager to ensure the smooth running of meetings /or events
- Assist with Business Unit relocations or ad hoc projects.
- Assist with critical out-of-hours issues participate as a key team member in response to emergency situations
- Provide backup support for the Facility Manager in times of absence.
- Clearly document communicate all client expectations to the balance of the FM team
- Work collaboratively with colleagues both within the BACI account in the wider Jones Lang LaSalle network
- Work collaboratively with colleagues both within the BACI account in the wider Jones Lang LaSalle network
- Ensure general administrative activities under your control are conducted in a timely and efficient manner
- Assist with any other duties as assigned by the Facility Manager or Senior Manager on a need be basis.
Management Role/Responsibilities
- In addition to providing the information as above, the management responsibilities of this role include:
- Oversee pantry services, catering services for in-house lunch, presentations and staff events
- Assist in managing service levels to meet business unit needs
- Manage kitchen equipment inventory and maintenance
- Ensure the general cleanliness of the office and the management of the Janitorial team
- Manage user car park applications with Building Landlord
- Ordering of copier refills, office equipment [non-IT equipment] and plants for the office
- Ordering office supplies such as stationeries and pantry supplies, equipment and services and analysis.
- Manage subscription of periodicals and newspapers
- Manage the receptionist in the discharge of the front office duties
Interaction
- Coordinate closely with the site leaders to address problems and/or enhance working environment performance
- Weekly connect with associates to understand the concerns
- Education / Yrs of Experience
- Five years of experience in facility management 3 years experience as facility executive.
Skill Sets
- Ability to adapt and perform under pressure
- Possess strong interpersonal skills with the ability to build rapport quickly.
- Good communication skills
Disclaimer: This job description has been sourced from a public domain and may have been modified by Naukri.com to improve clarity for our users. We encourage job seekers to verify all details directly with the employer via their official channels before applying.
Sourced from naukri
Skills
cateringFront Office ExecutiveInvestment managementoffice equipmentFacility ManagementReal EstateCommunication SkillsoperationsmaintenanceProcurementLegalHelpdeskCommercial Real EstateArtificial Intelligence
About JLL
Jones Lang Lasalle
Real Estate
11.4k+
employees
1999
27 years old
Mumbai, Maharashtra
India
₹6.8L PA avg
Avg at JLL
About
JLL is a global real estate services firm specialising in commercial property and investment management, providing services for real estate owners, occupiers and investors worldwide
Industries
Real EstateEngineering & Construction
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