Assistant/Deputy Manager- Admin

Job Description
Purpose - Why does this role exist?
Planning, strategize & implement the operational needs in line to directive from senior management pertain to Facility
management (General services and Hospitality).
Drive and implement SOPs while delivering services with sustainability.
¢ Mitigate the needs from shop floor/plant level while obtaining various approvals from senior management in
accordance with business plans/Budgets.
¢ Mentoring and preparing Min 2 employees for future readiness to handle independent functions to sustain business
growth and cultural amalgamation.
¢ Partnering in success plan and assisting the VP Admin for future strategy and demand in facility factor.
Key Result
S.no
UoM
Key Performance Indicators
UoM
Target
%Wtg
Areas
Maintenance of all facilities to ensure that the
areas are well maintained.
1) Preventive maintenance of all equipment and
carry out repairs to ensure max on road state
of equipment.
2) Maintain the health and hygiene factor in all
the areas and departments.
3) Ensure cleanliness through Road Sweeping
by 95% or higher in monthly inspections of 40
Lakhs Sq. Ft of roads inside the plant and the
roads approaching the plant towards
Sanjeevani Hospital & Goa gate and
submission of daily reports
4) Provide furniture and all other articles as
required by the user depts./ personnel.
General
Services
1
units
25
5) Providing clean and healthy drinking water for
our employees.
6) Maintaining operations of 353 toilets inside
plant
7) Responsible for Sustainable Waster
Management System through-
¢ Incinerator functioning (2500 kg units)
¢ Bio-Gas plant unit (500 kg waste)
¢ STP Waste Water Management(100KLD)
8) Responsible for creating provisions services
of Reception area
9) Bottling plant- operation and Maintenance and
ensuring proper distribution of 1000 bottles
per day.
1) Manage and Maintain 15,000 Sq. Ft of the
central kitchen to the highest hygiene
standards so that the food is prepared in a
hygienic manner and distributed on time.
2) Management of 250 Equipments of Central
kitchen and also implement the Safety
Standards in the kitchen
2
Hospitality
units
20
3) Maintain and run 12 Satellite canteens, 03
Paid Canteens with the best service and
ensure that the standards are maintained and
there is constant upkeep at all times.
4) Plan, organize and implement the requirement
of events and programs as delineated by the
company.
JSW Steel Limited
Page 1

Job Description
Key Result
S.no
UoM
Key Performance Indicators
UoM
Target
%Wtg
Areas
1) Plan and ensure proper presentation, upkeep
and user experience of the guests residing in
the guest houses.
2) Book hotel accommodation for the visiting
dignitaries and foreigner guests and ensure
proper service is rendered.
3
Guest Houses
Development
20%
20
3) Ensure proper housekeeping at 03 Guest
houses and Safety measures.
1) Special projects on timely basis as per
requirement.
% on co
mpletion
4
5
6
15
5
2) Budget preparation and monitoring proper
utilization
Vendor
Management
1) Management of Vendor and mitigating issues
related to Payment
units
units
Adherence of Safety Parameters and training of
dept. staff.
Maintaining the ISO/IMS Audit standards at
Workplace
Safety, Training
and Maintaining
Audit Standards
15
Critical Tasks
1) Strategy
RACI
a) Planning Develop and implement a comprehensive annual maintenance plan (Planned Preventive
Maintenance) schedule for all related equipment under administrative control.
R
R
R
b) Drive strategic initiatives for the renovation of office areas, focusing on upgrading furniture, Mobile
NW.
c) Formulate long-term plans for replacing outdated infrastructure with advanced and sustainable
technologies.
2) Execution:
a) Overall hygiene and eco system management done in systematic manner, incorporating advanced
technologies for cleaning and other mechanised equipment.
R
R
R
b) Implement sustainable food services, drinking water services including the waste management (Solid
and liquid). Also managing the plastic free cafeterias & guest houses.
c) Oversee the replacement of drinking/soft water overhead tanks with SS tanks.
3) Governance:
a) Ensure the kitchen, Guest House, Incinerator & Road Sweeping services meet all safety standards
and regulatory requirements.
R
R
b) Coordinate with various department to maintain the old buildings/structure, ensuring compliance with
environmental and safety standards.
4) People:
a) Develop and implement a people management plan for key employees.
R
R
b) Conduct regular training sessions for team members on safety protocols, advanced technologies, and
sustainable practices.
5) Technology
a) Stay updated with the latest advancements in Facility Management & technologies and integrate them
into the organizations infrastructure.
R
Disclaimer: The above job duties are not exhaustive and may vary on the discretion of the reporting
manager.
JSW Steel Limited
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Job Description
Required Educational Background and Work Experience
Educational Background: MDBA (Personnel Management and HRD), PGDIPR(Law), PhD in HR.
Work Experience: 15-20 Years of Work Experience in the related field
Competencies
Technical Competencies-Overseer in Electrical and Telecomm Engg.
Associate member in India Society of Engineers(Common wealth UK)
Working relationships Stakeholders
Internal: All departments, Administration
|
External: Government agencies, Vendors
Other information
¢ Must be eager to learn and adapt to new things.
Key Success Factors Challenges
Challenges
¢ Manage the logistical complexities of simultaneous upgrades across multiple systems.
¢ Coordinate the replacement process to avoid operational disruptions.
Opportunities
¢ Renovate and upgrade office areas with advanced systems.
¢ Systematic replacement allows the introduction of more reliable and efficient technologies.
JSW Steel Limited
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