Assistant / Deputy Facility Manager

Facility Manager D Y Patil University, Ambi, Talegaon, Pune

Position: Facility Manager
Location: D Y Patil University, Ambi, Talegaon, Pune
Department: Administration / Facilities
Reporting To: Head – Administration / Management

Job Summary

Responsible for the overall management, maintenance, safety, cleanliness, security, and smooth day-to-day functioning of the University campus and its facilities. The role involves coordinating with internal departments, vendors, contractors, and service agencies to ensure a safe, efficient, well-maintained, and student-friendly campus environment.

Key Responsibilities

• Manage day-to-day facility and campus operations, including academic buildings, administrative offices, hostels, common areas, utilities, and other campus infrastructure.
• Ensure proper functioning and preventive maintenance of electrical, plumbing, HVAC, DG sets, lifts, fire safety systems, water supply, and other utilities.
• Supervise housekeeping, security, landscaping, pest control, waste management, transportation, and other facility services.
• Coordinate with vendors, contractors, and service providers for maintenance, AMC, repairs, and facility-related projects.
• Conduct regular facility inspections and ensure timely closure of maintenance and safety issues.
• Ensure compliance with applicable fire safety, health & safety, environmental, statutory, and University requirements.
• Maintain records of maintenance activities, AMC contracts, equipment, inventories, service reports, complaints, and inspection reports.
• Monitor facility-related budgets, expenses, consumables, and vendor performance.
• Handle and resolve facility-related complaints received from students, faculty, staff, and other stakeholders.
• Coordinate emergency preparedness, fire drills, evacuation procedures, and other campus safety initiatives.
• Ensure adequate availability of essential supplies, equipment, and consumables required for smooth campus operations.
• Develop and implement preventive maintenance schedules, SOPs, checklists, and facility monitoring systems.
• Coordinate with security and administration teams for campus access control, visitor management, and overall campus security.
• Support University events, examinations, admissions, functions, and other activities by ensuring required infrastructure and facility arrangements.
• Prepare regular MIS reports and management updates on facility operations, maintenance, expenses, incidents, and pending issues.
• Lead and supervise facility support staff and ensure proper deployment, attendance, discipline, and performance.
• Undertake any other facility and administrative responsibilities assigned by the Management.

Qualification & Experience

• Graduate in Engineering, Facilities Management, Hospitality, Administration, or a related field.
• 5–8 years of relevant experience in facility management, preferably in a university, educational institution, hospital, large campus, corporate, or similar setup.
• Knowledge of building maintenance, MEP services, safety systems, vendor management, and statutory compliance.
• Good communication, coordination, team-management, and problem-solving skills.
• Proficiency in MS Office and facility/maintenance MIS is preferred.

Key Competencies

Facility Operations | Vendor Management | Maintenance Planning | Safety & Compliance | Team Management | Budget Control | Problem Solving | MIS & Reporting | Emergency Management | Stakeholder Coordination