Assistant Company Secretary

About the Role:

We are looking for a detail-oriented and proactive Assistant to the Company Secretary to support the Company Secretary in corporate secretarial, statutory compliance, regulatory filings, and governance-related activities of a listed company. The ideal candidate should have a good understanding of the Companies Act, SEBI regulations, MCA filings, and stock exchange compliances.

Key Responsibilities:

• Assist the Company Secretary in managing day-to-day secretarial and compliance activities.
• Support compliance with the Companies Act, 2013, applicable Rules, and other corporate laws.
• Assist in preparation and maintenance of statutory registers, records, minutes, notices, agendas, and resolutions.
• Support preparation and documentation for Board Meetings, Committee Meetings, and General Meetings.
• Assist in drafting Board agendas, notices, minutes, resolutions, and related corporate documents.
• Assist with timely filing of forms and returns with MCA/ROC.
• Support SEBI, Stock Exchange (BSE/NSE), and other regulatory compliances applicable to a listed company.
• Assist in preparation and submission of stock exchange disclosures and corporate announcements.
• Maintain records of shareholders, directors, KMPs, and statutory documents.
• Coordinate with RTA, auditors, legal advisors, stock exchanges, and other external stakeholders.
• Assist in matters related to share transfers, investor queries, corporate actions, and shareholder communication.
• Monitor compliance calendars and ensure timely completion of statutory and regulatory filings.
• Assist in maintaining proper documentation for Secretarial Audit, Annual Reports, and other statutory requirements.
• Conduct basic research on amendments in Companies Act, SEBI regulations, LODR, and other applicable regulations.
• Provide general administrative and documentation support to the Company Secretary.

Desired Candidate Profile:

• Qualification: CS / CS Executive (appeared or qualified) preferred.
• Experience: 13 years in Company Secretarial / Secretarial Compliance, preferably with a listed company.
• Good knowledge of Companies Act, MCA/ROC filings, SEBI regulations and LODR requirements.
• Exposure to Board/Committee meetings and statutory documentation.
• Strong drafting, documentation and communication skills.
• Good command of MS Office, particularly Word and Excel.
• Strong attention to detail, organizational skills and ability to meet deadlines.
• Ability to maintain confidentiality and handle sensitive corporate information.

Key Skills :

Corporate Secretarial | Companies Act, 2013 | SEBI & LODR | MCA/ROC Compliance | Stock Exchange Compliance | Board & Committee Meetings | Statutory Registers | Corporate Governance | Drafting & Documentation | Regulatory Filings | Investor/Shareholder Coordination.