Assistant Administration Manager

Assistant Manager / Team Leader Facilities & Administration

Location: Noida, India

Experience: 5 to 6 Years

Employment Type: Full-Time, Permanent

Department: Facilities & General Administration

Job Purpose

We are seeking a dynamic, result-oriented Assistant Manager / Team Leader Administration to oversee our Noida office operations. The ideal candidate will manage daily admin and facility operations, maintain statutory compliance, control operational budgets, and ensure a seamless working environment. Prior experience with a publicly listed company and a strong background in government liaison and statutory audits are highly preferred.

Key Responsibilities

1. Facility & Office Operations

• Oversee day-to-day administrative operations, physical infrastructure, soft services (housekeeping, pantry, security), and hard services (HVAC, electrical, plumbing, maintenance).
• Ensure maximum uptime of facility systems and deliver high standards of workplace cleanliness, hygiene, and employee convenience.
• Manage space allocation, seat utilization, cafeteria operations, and workplace safety protocols across the facility.

2. Statutory & Administrative Compliance (Listed Company Exposure)

• Ensure 100% adherence to administrative, environmental, health, and safety (EHS) compliance standards required for corporate and listed company setups.
• Handle local government liaison, statutory inspections, labor law compliance related to facilities, and municipal permits.
• Maintain records for physical/electronic audits, fire safety approvals, pollution control compliance, and SEZ/STPI guidelines (if applicable).

3. Vendor & Procurement Management

• Manage the end-to-end lifecycle of vendor management: vendor onboardings, SLA tracking, periodic performance audits, and invoice verifications.
• Coordinate with the procurement team for administrative items, AMC contracts, pantry supplies, and facility machinery.

4. Budgeting & Cost Control

• Prepare, track, and manage the annual administrative operational budget (OPEX).
• Drive cost-optimization initiatives across pantry, travel, utility consumption, and vendor service contracts without compromising quality.

Required Candidate Profile

• Education: Bachelors Degree in any discipline.
• Experience: 5 to 6 years of experience in core facilities, administration, and corporate operations.
• Industry Background: Candidates with prior experience working in a publicly listed company will be strongly preferred.
• Technical & Soft Skills:
• In-depth knowledge of soft & hard facility management and workplace health & safety protocols.
• Demonstrated experience in managing admin budgets and driving operational cost reductions.
• Solid hands-on experience in vendor management, SLA tracking, and statutory compliance.
• Excellent leadership, interpersonal, negotiation, and local authority liaison skills.
• Proficiency in MS Office (Excel, Word, PowerPoint) and Admin Management tools/ERP systems.