Assistant Administration Manager

Role & responsibilities

• Oversee daily administrative operations and ensure smooth functioning of the office.
• Manage office infrastructure, facilities, housekeeping, security, and maintenance activities.
• Coordinate with vendors for procurement, AMC renewals, office supplies, and service agreements.
• Monitor facility management activities and ensure compliance with company standards.
• Maintain administrative records, contracts, agreements, and documentation accurately.
• Handle office asset management, inventory control, and resource allocation.
• Coordinate travel arrangements, accommodation bookings, and employee logistics as required.
• Ensure timely renewal of licenses, permits, insurance policies, and statutory compliances related to administration.
• Support management in planning and executing office events, meetings, and employee engagement activities.
• Manage budgets related to administration and optimize operational costs.
• Liaise with internal departments and external stakeholders for administrative support.
• Ensure adherence to company policies, safety guidelines, and operational procedures.
• Prepare MIS reports and provide regular updates on administrative activities to management.
• Handle any other administrative responsibilities assigned by the management.

Preferred candidate profile

• Strong organizational and administrative skills
• Excellent communication and interpersonal abilities
• Time management and multitasking skills
• Vendor management and negotiation skills
• Documentation and record-keeping expertise
• Facility and office administration management
• Problem-solving and decision-making abilities
• Proficiency in MS Office (Excel, Word, PowerPoint)