Assistant Administration Manager

Role & responsibilities

• Manage accounting of all administrative expenses.
• Oversee vehicle insurance policies.
• Manage front office operations, safety protocols, and office security.
• Handle repair and maintenance of equipment across all sites.
• Enforce office disciplinary and decorum policies.
• Conduct inquiries related to audit observations.
• Maintain assets and inventory database.
• Manage AMC (Annual Maintenance Contracts) and rent agreement-related administrative compliance.
• Arrange travel and accommodation for management and employees.
• Manage calendars and related operations including booking conference halls and audiovisual equipment and preparing documentation.
• Coordinate major staff meetings and annual organizational events.
• Prepare cash flow statements, budgeting, and expense control reports.

Preferred candidate profile

• Experience in the catering industry is preferred.
• Proficiency in MS Office is essential.
• Strong communication skills.
• Willingness to travel for site audits.
• Experience in booking travel, hotels, and tickets.