Assistant Administration Executive

WE ARE HIRING Executive Administrative Assistant

Location: Vadodara,India

Employment Type: Full-time

Working With: UK-Based Company

Working Hours: 11:30 AM – 8:30 PM

We are looking for a professional, organised and proactive Personal Assistant based in India to support the day-to-day administration and customer communication of our UK-based company.

This is a customer-facing administrative role, so excellent written and spoken English, professionalism and strong organisational skills are essential.

Key Responsibilities

• Manage and respond to daily emails professionally and promptly
• Handle customer enquiries via email, WhatsApp and phone
• Return customer calls and messages when required
• Communicate professionally with UK customers
• Follow up with customers, suppliers and contractors
• Schedule appointments, surveys and installations
• Maintain accurate customer records and company systems
• Prepare documents, spreadsheets, quotations and administrative paperwork
• Monitor incoming enquiries and ensure timely follow-up
• Assist management with scheduling and diary management
• Perform data entry and maintain accurate records
• Liaise with the UK team and provide regular updates
• Support general administrative and operational activities

Essential Requirements

Excellent English – written and spoken

Strong grammar, spelling and written communication

Confident communicating with UK customers

Understanding of professional UK business communication

Excellent organisational and time-management skills

Strong attention to detail

Ability to manage multiple tasks independently

Reliable, punctual and responsive

Good knowledge of Microsoft Office / Google Workspace / WhatsApp / Spreadsheets

Good computer and internet skills

Previous experience in Administration, Customer Service or Personal Assistance is preferred

Ideal Candidate

We are looking for someone who is:

Professional • Trustworthy • Organised • Proactive • Detail-Oriented • Customer-Focused

You should be comfortable working independently, following instructions quickly and managing multiple tasks in a fast-paced environment.

If you have excellent English communication skills and enjoy working with customers and a UK-based team, we would love to hear from you.

How to Apply

Send your CV to:

[email removed]

[phone removed] / [phone removed]