Assistant Accounts Payable Manager

Assistant Manager Accounts Payable

Job Summary

We are looking for a highly analytical and detail-oriented Assistant Manager – Accounts Payable with a strong finance background and a minimum of 08 years of relevant experience in Accounts Payable operations. The ideal candidate should possess excellent knowledge of statutory compliance, vendor management, financial controls, and advanced Excel. The role requires strong analytical capabilities to support process improvement, reporting, and decision-making.

Key Responsibilities

Accounts Payable Operations

• Manage end-to-end vendor invoice processing and payment cycles.
• Ensure timely and accurate booking of supplier invoices.
• Perform vendor reconciliations and resolve outstanding discrepancies.
• Monitor AP aging and ensure adherence to payment terms.
• Coordinate with internal stakeholders for invoice approvals and dispute resolution.

Manufacturing Accounts Payable operations

• Perform three-way matching of purchase orders, goods receipt notes (GRNs), and supplier invoices, including quantity, rate, tax, and payment-term validation.
• Process and review invoices for raw materials, consumables, stores and spares, job work, subcontracting, repairs and maintenance, utilities, freight, and other plant-related services.
• Coordinate with Purchase, Stores, Production, Quality, Logistics, and Plant Finance teams to resolve blocked invoices, short or excess receipts, rejections, returns, and rate or quantity variances.
• Ensure correct accounting treatment and coding of inventory, consumption, expenses, capital expenditure, and CWIP transactions in accordance with company policy.
• Validate debit notes, credit notes, purchase returns, quality claims, price differences, and recovery deductions before vendor settlement.
• Review freight, import, customs, clearing and forwarding, and landed-cost documents, where applicable, and ensure accurate allocation to materials or assets.
• Reconcile vendor balances, GR/IR or goods-received-not-invoiced accounts, advances, retention amounts, and unbilled liabilities; follow up on long-pending items.
• Support month-end cut-off by coordinating accruals for material received and services completed but not invoiced, and by monitoring open purchase orders and pending GRNs.
• Maintain invoice traceability to purchase orders, receipt records, inspection or service-entry approvals, and supporting documents for audit readiness.
• Understand manufacturing cost centres, plant-wise accounting, batch or project references, and allocation of common expenses across departments or units.

Compliance & Controls

• Ensure compliance with GST, TDS, and other statutory requirements.
• Validate vendor documentation and tax compliance before payment processing.
• Support internal and external audits by providing required schedules and documentation.
• Maintain strong internal controls and adherence to company policies.

Financial Analysis & Reporting

• Prepare AP MIS reports and management dashboards.
• Analyze vendor spending trends and identify cost optimization opportunities.
• Track payment performance metrics and process efficiency.
• Support month-end and year-end closing activities.

Process Improvement

• Identify automation opportunities within AP processes.
• Drive continuous improvement initiatives to enhance accuracy and turnaround time.
• Collaborate with cross-functional teams for workflow optimization.

Required Qualifications

• B.Com / M.Com / MBA Finance / CA Inter.
• Minimum 08 years of experience in Accounts Payable, Finance & Accounting.
• Experience in medium to large corporate environments preferred.

Mandatory Skills

Compliance

• Strong knowledge of:
• GST
• TDS
• Vendor Compliance
• Audit Support
• Internal Controls
• Manufacturing

Analytical Skills

• Strong analytical and problem-solving capabilities.
• Ability to interpret financial data and identify trends.
• Strong attention to detail and accuracy.

Advanced Excel Expertise

Candidate should be proficient in:

• Pivot Tables
• VLOOKUP / HLOOKUP
• XLOOKUP
• INDEX & MATCH
• SUMIFS / COUNTIFS
• Conditional Formatting
• Data Validation
• Power Query
• Advanced Reporting Templates
• Dashboard Creation
• Financial Data Analysis

ERP Knowledge

Experience in any of the following:

• Microsoft Dynamics 365
• Tally
• Quick Books

Desired Competencies

• Strong communication and stakeholder management skills.
• Ability to handle pressure and meet deadlines.
• Ownership mindset with high accountability.
• Strong team collaboration and leadership potential.
• Process-driven and compliance-focused approach.

Preferred Candidate Profile

• Experience handling high-volume invoices.
• Exposure to shared services/BPO/KPO finance operations.
• Hands-on experience in audit and statutory compliance.
• Strong business partnering and reporting capabilities.
• Ability to independently manage AP operations with minimal supervision.

Target Experience: 08 Years
Designation: Assistant Manager – Accounts Payable
Location: Bengaluru

Contact:[email removed]