Assistant Accounts Payable Manager

Role Summary:

Assistant Manager Payables

Department: Finance & Accounts

Reporting To: Manager Finance / Finance Head

Job Purpose

Responsible for managing and controlling the Accounts Payable and payment

function, ensuring timely and accurate vendor accounting, effective payment

planning, fund utilisation, and strong payment controls.

Key Responsibilities

• Manage the end-to-end Accounts Payable / Procure-to-Pay process,

including invoice processing, vendor reconciliation, advances, and ageing.

• Maintain strong control over payments, ensuring proper approvals,

supporting documents, and maker-checker controls before release.

• Prepare and monitor weekly/monthly payment plans based on vendor dues,

payment priorities, and business requirements.

• Forecast upcoming payment requirements and ensure critical/statutory

payments are planned in advance.

• Prepare fund utilisation statements covering available funds, expected

inflows, planned payments, and other cash requirements.

• Monitor daily/weekly fund position and utilisation and highlight potential

funding gaps to management.

• Prioritise payments based on business criticality, due dates, statutory

obligations, and cash availability.

• Review vendor ageing and ensure timely resolution of long-pending and

disputed balances.

• Review and supervise the work of the Payables Executives/team, including

invoice accounting, reconciliations, payment proposals, and vendor ageing.

• Ensure timely and accurate month-end/year-end payables closure and

provide schedules for audit and management reporting.

• Coordinate with Procurement, Operations, Tax, HR, Treasury/Banking, and

other teams for timely payments and resolution of issues.

Key KPIs

• Payment accuracy and control

• Timely payment planning

• Accuracy of fund utilization and cash requirement forecasts

• Vendor reconciliation and ageing accuracy

• Timely statutory and critical payments

• Reduction in overdue/long-pending payables

• Timely month-end closure

• Effective review and supervision of the payables team

Ideal Candidate

A finance professional who can control and plan the payables function, not merely process invoices and payments, with the ability to clearly identify what needs to be paid, when it needs to be paid, how much funding is required, and how available funds should be utilized.

Qualification required: CMA Inter/CA Inter