Assistant Accounts Executive

Location: VIBGYOR High, Pune
Experience: 12 Years
Department: Finance & Accounts
Employment Type: Full-Time

About the Role

We are looking for a detail-oriented and responsible School Accounts Executive / Fee Executive to manage student fee-related activities, receipts, collections, accounting entries, and day-to-day financial coordination at the school. The ideal candidate should have basic accounting knowledge, good communication skills, and preferably experience in a school, educational institution, or service-oriented organization.

Key Responsibilities

• Manage student fee collection and fee-related transactions.
• Generate and maintain fee receipts, invoices, and payment records.
• Follow up with parents regarding pending/outstanding fee payments.
• Handle queries from parents related to fee structure, payments, receipts, refunds, and adjustments.
• Maintain accurate records of daily fee collections and deposits.
• Perform cash, cheque, UPI, card, and online payment reconciliation.
• Coordinate with the central finance/accounts team for fee-related matters.
• Prepare daily/weekly/monthly fee collection and outstanding reports.
• Maintain student-wise fee records and ensure timely updating of payment status in the school/ERP system.
• Assist with bank reconciliation and payment reconciliation.
• Process and maintain documentation for refunds, fee adjustments, concessions, and transfers, as per school policy.
• Ensure proper filing and maintenance of financial documents and supporting records.
• Assist the Accounts/Finance team during month-end closing, audits, and financial reporting.
• Ensure compliance with internal financial processes and maintain confidentiality of student and financial information.
• Support other day-to-day accounting and administrative activities as assigned by the reporting manager.

Required Skills

• Basic knowledge of Accounting and Finance.
• Good understanding of fee collection and reconciliation processes.
• Working knowledge of MS Excel VLOOKUP/XLOOKUP, filters, sorting, basic formulas, and data management.
• Experience with ERP/School Management/Accounting software will be an advantage.
• Good communication and interpersonal skills.
• Strong attention to detail and numerical accuracy.
• Good follow-up and coordination skills.
• Ability to handle parent queries professionally.
• Good organizational and time-management skills.

Qualification

• B.Com / M.Com / BBA / equivalent qualification in Finance or Accounts preferred.
• 12 years of relevant experience in Accounts, Fee Collection, Finance, or a similar role.
• Candidates with experience in schools/educational institutions will be preferred.

Preferred Candidate Profile

• Experience in school fee collection/accounts will be an added advantage.
• Comfortable interacting with parents and handling payment-related queries.
• Strong in reconciliation, documentation, and maintaining accurate records.
• Should be comfortable working with Excel and financial/ERP systems.
• Professional, dependable, and customer-service oriented.

Key Performance Areas

• Accuracy of fee collection and accounting entries
• Timely reconciliation of collections
• Reduction and follow-up of outstanding fees
• Accuracy of financial records and reports
• Timely resolution of parent fee-related queries
• Compliance with school finance processes