Assistant Accounts and Finance Manager

Job Summary:

The Accounts and Finance Assistant Manager will own day-to-day bookkeeping, reconciliations, documentation, and basic financial reporting for Vera Vita Living LLP, in close coordination with the Founder/Director. This role maintains clean, audit-ready accounting records across project construction costs, vendor and contractor payments, customer/unit-buyer receivables, and statutory filings, while supporting RERA-related financial compliance across the firm's projects. This is an execution-focused, detail-oriented role that requires accuracy, discipline, and proactive follow-up across vendors, contractors, banks, and internal teams, so that project level and entity-level financials remain reliable at all times.

Roles & Responsibilities :

• Record day-to-day accounting transactions accurately in Tally / the accounting system in use.
• Maintain ledgers, journals, and supporting schedules for construction costs, vendor bills, and project expenses.
• Track project-wise cost capitalisation and assist in preparing entity-level financial statements.
• Perform bank reconciliations, including reconciliation of the RERA-designated project account and its withdrawal certifications.
• Reconcile contractor and vendor running bills against work orders, measurement sheets, and purchase orders.
• Reconcile customer/unit-buyer ledgers against sale agreements, demand letters, and payment schedules.
• Track advances, security deposits, retention money, and outstanding payables/receivables.
• Identify and correct mismatches, discrepancies, and unposted items across books.
• Maintain proper records of vendor/contractor invoices, sale agreements, NDAs, and other supporting documents.
• Ensure all documentation is filed systematically (digital and physical) and easily retrievable.
• Support digitisation of construction, sales, and accounting records.
• Assist in maintaining documentation required for statutory and bank audits, and for RERA compliance.
• Prepare basic workings related to TDS, GST (including back-calculation on contractor bills), PF/ESI, and other statutory requirements.
• Support quarterly/annual RERA financial filings and maintain the records they depend on.
• Coordinate with the Founder/Director, CA, or external consultants wherever compliance inputs are needed.
• Ensure accounting entries correctly reflect statutory impacts (TDS deduction, GST input/output, etc.)
• Assist in resolving statutory, internal, and bank audit queries by providing data and explanations.
• Work with the Founder/Director to ensure books and project accounts remain audit ready at all times.
• Coordinate with Construction, Sales & Marketing, and Legal teams for accounting and documentation inputs.
• Follow up with vendors, contractors, customers, banks, and internal stakeholders for documents and clarifications.
• Step in wherever basic accounting, MIS, or documentation support is required across Vera Vita Living LLP.

Required Education & Experience :

• B.Com / M.Com required.
• Additional certifications in accounting (Tally, Excel, GST, etc.) preferred
• 57 years in accounting or bookkeeping roles.
• Experience in real estate / construction accounting, or in multi-entity environments, is an advantage.
• Strong knowledge of accounting principles.
• Good command of Excel / Google Sheets.
• Hands-on experience with Tally Prime or similar accounting software.
• Ability to maintain accurate records, schedules, and reconciliations under minimal supervision.
• Proficiency in technology, with the ability to work with new software or AI tools, will be an advantage.

We are seeking someone who is:

• Strong on attention to detail and accuracy.
• Disciplined about follow-up and timely execution.
• Able to maintain proper documentation and organised records.
• Confident handling reconciliations and day-to-day accounting independently. Comfortable working closely with a small, founder-led team and wearing multiple hats.
• Aligned with Vera Vita's values of integrity, responsibility, and long-term quality over shortcuts