Assistant Account And Finance Manager

Key Responsibilities

1. Accounting Operations

• Manage day-to-day accounting transactions and ensure accurate and timely recording in the ERP/accounting system.
• Ensure compliance with company accounting policies, procedures, and applicable accounting standards.
• Oversee account management activities and maintain accuracy of financial records.

2. Inventory & Stock Verification

• Conduct periodic physical stock verification and identify discrepancies.
• Prepare monthly stock statements and reconcile physical stock with ERP records.
• Coordinate with concerned departments to investigate and resolve stock variances.

3. Financial Reporting & Reconciliation

• Prepare and review monthly, quarterly, and annual financial statements and MIS reports.
• Perform bank, customer, vendor, and general ledger reconciliations.
• Ensure timely identification and resolution of reconciliation differences.

4. Receivables, Payables & Period Closing

• Monitor accounts receivable and accounts payable.
• Follow up on outstanding balances and ageing reports.
• Manage month-end and year-end closing activities and ensure adherence to accounting schedules.

5. Budgeting, Cash Flow & Statutory Compliance

• Assist in the preparation of budgets, forecasts, and variance analysis.
• Monitor cash flow requirements and banking transactions.
• Ensure compliance with statutory requirements including GST, TDS, Income Tax, and other applicable regulations.

6. GST Compliance

• Prepare and review monthly/periodic GST returns.
• Reconcile books of accounts with purchase and sales registers.
• Resolve discrepancies related to GST records and filings.

7. Audit & Compliance

• Coordinate with statutory, internal, and tax auditors.
• Prepare audit schedules, reconciliations, and supporting documents.
• Ensure timely closure of audit observations and compliance requirements.

8. Invoice, Expense & Payment Review

• Review invoices, expense claims, purchase entries, and payment documentation.
• Verify accuracy, completeness, approvals, and compliance before processing payments.
• Support smooth and controlled payment processes.

9. Internal Controls & Documentation

• Maintain proper accounting records and financial documentation.
• Strengthen internal financial controls to minimize errors and financial risks.
• Ensure proper record keeping and document management.

10. Financial Analysis & Team Management

• Analyze financial discrepancies and implement corrective actions.
• Support management with financial analysis, MIS reports, and decision-making data.
• Guide and supervise junior accounting team members.
• Allocate work, monitor performance, and ensure timely completion of accounting, reconciliation, compliance, and reporting activities.