AP /AR Executive

Job Description: Accounts Payable Executive / Accounts Receivable Executive /Sr. Executive
Position Overview
We are seeking a detail-oriented Accounts Payable Executive / Accounts Receivable Executive Executive to manage end-to-end vendor payment processes. The ideal candidate will have hands-on experience with Zoho Books and a strong understanding of accounting principles, invoice processing, and reconciliation practices.
Key Responsibilities

• Process vendor invoices accurately and in a timely manner within Zoho Books
• Verify invoices against purchase orders (POs) and delivery/receipt records before processing payments
• Maintain and update vendor master data, ensuring accuracy of banking and tax details
• Prepare and execute vendor payment runs (NEFT/RTGS/cheque) as per approved payment schedules
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Track and manage TDS deductions, GST input credits, and other statutory compliance related to vendor payments
• Monitor and follow up on outstanding payables to avoid overdue payments and maintain vendor relationships
• Assist in month-end and year-end closing activities related to accounts payable
• Generate AP aging reports, payment summaries, and MIS reports from Zoho Books
• Coordinate with internal departments (procurement, admin, finance) for invoice approvals and query resolution
• Support internal and statutory audits by providing required AP documentation and reports
• Ensure proper filing and documentation of invoices, payment vouchers, and supporting records

Required Qualifications & Skills

• Bachelor's / Masters degree in Commerce, Accounting, Finance, or related field (B.Com / M.Com preferred)
• Minimum 2 years of hands-on experience working with Zoho Books (mandatory)
• Immediate Joiners preferred.
• Strong understanding of accounts payable processes, invoice-to-payment cycle, and vendor reconciliation
• Working knowledge of TDS, GST, and other statutory compliance requirements applicable to vendor payments
• Proficiency in Google Sheets, MS Excel (VLOOKUP, Pivot Tables, basic formulas)
• Strong attention to detail and accuracy in data entry and financial record-keeping
• Good communication skills for vendor and cross-team coordination
• Ability to manage multiple invoices/payments with strict deadlines

Good to Have

• Experience with other accounting software (Tally, QuickBooks) in addition to Zoho Books
• Exposure to Zoho ecosystem (Zoho Inventory, Zoho Expense, Zoho CRM integrations)
• Prior experience in a startup or SME environment handling AP independently

Employment Details

• Job Type: Full-time
• Location: Bengaluru
• Experience Level: 4+ years
• Reporting To: Finance Manager / Accounts Head