AM/DM - Company Secretary

Dedicated responsibility for Avaada Glass Private Limited corporate actions, statutory and secretarial compliances and routine governance matters; end-to-end support of Board and Committee meetings, notices, agendas, minutes and statutory records; monitoring of Companies Act, SEBI and other applicable regulatory compliances; coordination for quarterly, half-yearly and event-based Stock Exchange, Depository, RTA and other regulatory compliances, wherever applicable; support in corporate actions, share capital matters, related party transactions, statutory filings, annual report and general meeting compliances; coordination with auditors, legal advisors, RTA, depositories and other stakeholders.

Pre-IPO & Listing (Current to Listing)

1. Restructuring: Handling corporate restructuring including capital changes and compliance related to raising capital .
2. Prospectus Filings: Key Inputs on Drafting and filing the UDRHP-1/UDRHP-II, RHP and Prospectus with SEBI, stock exchanges, and the ROC.
3. Standard Certificates : Preparing & providing standard certificates at UDRHP-1/UDRHP-II, RHP and Prospectus stages.
4. Due Diligence & Records: Conducting due diligence, secretarial audits, drafting minutes, maintaining statutory registers, managing paperwork and resolving past compliance gaps.
5. Stakeholder Coordination: Liaising with Merchant Bankers, Legal Counsels, Auditors, Depositories and Regulators.
6. Meetings & Approvals: Organizing board and shareholder meetings for quarterly and IPO-related approvals, ESOP implementation and capital re-organization.
7. Policies & Software Finalization: Finalizing corporate policies along with specialized software for board meetings, ESOP management and PIT Structured Digital Database (SDD).
8. Cross-Functional Sharing: Distributing various essential documents and compliance data to respective internal departments.

Post-Listing Compliance

1. Ensure comprehensive compliance with SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, Companies Act, 2013, applicable SEBI regulations, Stock Exchange and Depository requirements.

• Ensure the Insider Compliance of more than 150 DP & connected persons (Expected )

1. Ensure timely submission of periodic and event-based disclosures, including financial results, shareholding patterns, corporate governance reports, material event disclosures and other applicable Stock Exchange filings.
2. Manage investor grievance redressal, including coordination with the RTA, Stock Exchanges and SCORES, and ensure timely resolution and reporting of investor complaints.
3. Oversee Board and Committee compliance, including meeting documentation, statutory disclosures, related party transaction compliances and other corporate governance requirements.
4. Ensure proper maintenance of statutory registers, records and minutes and timely completion of applicable ROC and other regulatory filings.
5. Coordinate end-to-end compliance for AGMs, EGMs and other shareholder meetings, including notices, e-voting, scrutiniser processes, voting results and statutory filings.
6. Coordinate with Stock Exchanges, NSDL, CDSL and RTA for corporate actions, share capital matters, investor servicing and other post-listing requirements.
7. Monitor the post-listing compliance calendar, regulatory amendments and applicable SEBI/Stock Exchange circulars to ensure timely implementation and closure of compliance requirements.

• Handling the Investors Grievances to a large extent .

1. For Avaada Glass Private Limited (Corporate Actions & Expansion): Handling high-volume corporate actions, fundraisings, structural expansions, and other compliances.