AGM / DGM - Purchase

Role & responsibilities

A. Strategic Procurement & Purchase Management

• Manage centralised purchasing for all cinema units and the Head Office.
• Handle procurement of operational, technical, commercial, and administrative materials.
• Ensure timely procurement of consumables, equipment, spare parts, and services required for uninterrupted cinema operations.
• Consolidate requirements across units to leverage bulk purchasing and volume-based discounts.
• Establish purchase policies, approval matrices, and standard operating procedures.
• Ensure all purchases comply with company policies, approved budgets, and internal controls.

B. Cinema-Specific Procurement

Manage procurement requirements across the following categories:

• Housekeeping: Cleaning chemicals, consumables, tissue products, garbage bags, cleaning equipment, and housekeeping materials.
• Security: Uniforms, safety equipment, access-control equipment, and other approved security-related requirements.
• Food & Beverage (F&B): Popcorn raw materials, cooking oil, beverage supplies, packaging materials, food-grade consumables, and other concession requirements, in coordination with the F&B team.
• Projection & Technical: Projector spares, cinema screen maintenance materials, sound-system components, technical consumables, and approved equipment.
• Facility Management: Electrical items, plumbing materials, HVAC spares, DG-related consumables, lift maintenance requirements, and general maintenance materials.
• IT & Technology: Computer hardware, networking equipment, peripherals, POS-related hardware, and other approved IT requirements.
• Capex & Projects: Seating, auditorium equipment, interiors, renovation materials, signage, and procurement for new cinema launches or refurbishment projects.
• Corporate & Administration: Office equipment, furniture, stationery, uniforms, and other administrative requirements.

Ensure that all technical and specialised purchases are evaluated in consultation with the respective departments and subject-matter experts.

C. Commercial Negotiations & Cost Optimisation

• Negotiate competitive pricing, payment terms, credit periods, warranties, and service-level commitments.
• Obtain and evaluate comparative quotations from multiple vendors.
• Identify cost-saving opportunities through vendor consolidation, bulk purchasing, rate contracts, and alternative sourcing.
• Benchmark prices against prevailing market rates and historical purchase prices.
• Develop annual procurement cost-reduction targets and monitor actual savings.
• Review recurring procurement expenditure to identify unnecessary purchases, excessive consumption, and cost leakages.
• Standardise products and specifications across cinema units wherever operationally feasible.
• Evaluate the total cost of ownership, including maintenance, transportation, installation, and lifecycle costs, rather than focusing solely on purchase price.

D. Vendor Management & Development

• Identify, evaluate, appoint, and develop reliable vendors and service providers.
• Maintain an approved vendor database with commercial terms, compliance documents, and performance records.
• Conduct vendor assessments based on pricing, quality, delivery timelines, service response, and reliability.
• Monitor vendor performance and address recurring quality or delivery issues.
• Review existing vendor contracts and identify opportunities to renegotiate or change underperforming vendors.
• Develop alternate suppliers to reduce dependency on individual vendors.
• Ensure adherence to agreed service levels, contractual terms, and company procurement policies.
• Coordinate vendor reviews with Operations, Finance, Engineering, F&B, and other relevant departments.

E. Purchase Planning & Inventory Control

• Coordinate with cinema unit managers and department heads to consolidate purchase requirements.
• Establish appropriate minimum and maximum stock levels for regularly consumed materials.
• Monitor consumption patterns and identify abnormal usage or wastage.
• Coordinate with stores and unit teams to avoid overstocking, stockouts, and emergency purchases.
• Review slow-moving, excess, and obsolete inventory and recommend corrective action.
• Implement standard consumption norms for high-volume items such as housekeeping chemicals, tissues, packaging materials, and F&B consumables.
• Ensure effective coordination between purchase, stores, accounts, and operations teams.

F. Commercial Purchase & Contract Management

• Review purchase requisitions, quotations, comparative statements, purchase orders, and vendor agreements.
• Ensure procurement is supported by appropriate documentation and approval.
• Negotiate annual rate contracts for frequently purchased goods and services.
• Monitor contract renewals, price escalations, warranty terms, and vendor obligations.
• Ensure purchase orders accurately reflect agreed specifications, quantities, rates, delivery schedules, and payment terms.
• Coordinate with Finance and Accounts to resolve invoice discrepancies, pricing mismatches, and payment-related issues.
• Ensure appropriate segregation of duties between requisitioning, purchasing, receipt of materials, and payment processing.

G. MIS, Budgeting & Reporting

Prepare and review periodic procurement MIS reports covering:

• Unit-wise and department-wise purchase expenditure.
• Monthly and annual procurement budgets versus actual expenditure.
• Vendor-wise and category-wise spend analysis.
• Purchase price variance and historical price comparisons.
• Cost savings achieved through negotiations and vendor rationalisation.
• Purchase order status and pending deliveries.
• Emergency purchases and deviations from procurement policy.
• Inventory consumption, stock ageing, and excess stock.
• Vendor performance and delivery compliance.
• Capital expenditure and project procurement status.

Present procurement performance, cost-saving initiatives, significant variances, and corrective action plans to senior management.

H. Compliance, Governance & Internal Controls

• Ensure adherence to company procurement policies, delegation of authority, and approval procedures.
• Maintain transparent and auditable procurement documentation.
• Ensure vendor due diligence and applicable statutory and contractual compliance.
• Prevent unauthorised purchases, duplicate procurement, and conflicts of interest.
• Support internal and external audits by maintaining accurate purchase records.
• Investigate procurement discrepancies and recommend corrective measures.
• Promote ethical purchasing practices and maintain confidentiality of commercial information.

Budget for this profile is max: 15 lacs.

Preferred candidate profile

• Strong commercial and negotiation skills.
• Excellent analytical and numerical abilities.
• Expertise in vendor development and strategic sourcing.
• Strong knowledge of purchase processes, contracts, and inventory control.
• Ability to analyse expenditure and identify cost-saving opportunities.
• Experience in budget management and MIS reporting.
• Strong leadership and stakeholder-management capabilities.
• High standards of integrity, transparency, and accountability.