Agency Manager-Collections Vehicle Finance

• POSITION DESCRIPTION
  
  

JOB TITLE : Agency Manager-Collections Vehicle Finance

GRADE : DM-II

DEPARTMENT : Collections

LOCATION : Cluster / Branch

SUB-DEPARTMENT : Vehicle Finance

TYPE OF POSITION : Full-time

REPORTS TO : Area Collection manager

REPORTING INTO

NA

• ROLE PURPOSE & OBJECTIVE

• This role is vital as it is end to end vendor management, agency shall be handling, Portfolio across DPD buckets, NPA & Write-off accounts, key area consists of agency man power handling, proper allocation, daily recovery & audit management as per company norms
• Managing recovery through the set of agency team, coordinating between agency and company, sharing necessary details to agency, daily cash handling & ensure timely payout release
• SIZE OF THE ROLE
  
  

FINANCIAL SIZE

NON-FINANCIAL SIZE

• Portfolio Managed – 3k accounts with 60 cr. portfolio
• Number of vendors/ consultants – one or more as per the area allotted
• Number of portfolio products – Micro Banking, Vehicle Finance & Personal Loan
• KEY DUTIES & RESPONSIBILITIES OF THE ROLE
  
  

Business/ Financials (Only Relevant roles)

• Planning & Strategy
• Responsible of handling entire collection agencies operation
• Onboarding of new agencies as per area portfolio in delinquency
• Planning of allocation and proper distribution of portfolio with strong execution
• Ensure the recovery targets are met across all buckets.
• Driving collections of interest, bounce charges & other charges
• Maintaining of account wise strong feedback mechanism
• Drive collection strategy as per the portfolio and area understanding.
• Driving settlements & repossession of vehicles as per targets.
• Budgeting
• To work on increasing the productivity
• Need to work on cost to recovery ratio and ensure cost low at anytime
• Manpower Planning & Sales Planning
• Proper manpower planning as per portfolio in the given area
• Plan agency/team wise targets to achieve the monthly targets
• Core Function Areas of Responsibility(AORs)
• Ensure proper allocation for agency teams and drive for productivity
• Ensure regular field visits along with the agency teams for better control
• Provide all necessary legal action support to agency to perform better
• Ensure collection software utilization if any at the fullest extent
  
  

Customer (Both Internal & External)

• Customer centric AORs
• Regular contacts with customers on daily basis and also ensure skip tracing for prevention of loss
• Ensure and maintain fair collection practice from agency staffs
• Stakeholders interactions
• Coordination with IT, Business, credit, vigilance, operations and collection back end teams
  
  

Internal Process

• Compliance to SLA/Policies/Processes
• Responsible and adhere to onboarding process as defined by the company
• Periodic agency review and submit the report to seniors
• Ensure Renewal of agreement & all other regulatory aspects regularly
• Process Management/ Process Excellence
• Ensure in adhering the fair practice code of conduct
• To ensure and complete all the necessary process on monthly basis as defined
  
  

Innovation & Learning

• People Management
• Ensure required manpower is deployed time to time in agency
• To ensure all the agency staffs are DRA certified within the stipulated time
• Ensure agency and teams are attending all other trainings as arranged by the company on regular basis
• MINIMUM REQUIREMENTS OF KNOWLEDGE & SKILLS
  
  

Educational

Qualifications

• Graduate, PGDM/ MBA from a Tier 2 or 3 college preferred
  
  

Experience

• Field experience handling a team in Collections at least for >1 year
  
  

Certifications

• Not required
  
  

Functional Skills

• Team management
• Fluent in communicating local language
• Need the team to drive by examples through regular field visits & needs strong executions of strategies
• Possess tenacity in meeting targets.
• Take responsibility of effectiveness and timely completion of work.
• Planning, organizing and time management skill. Should have the ability to prioritize.
  
  

Behavioral Skills

• Strong communication skills with the ability to communicate directly with field staff & customers.
• Local language skills will be preferred
• KEY INTERACTIONS
  
  

INTERNAL

EXTERNAL

Business Team

Collections & repossession agencies

Vigilance Managers

Customer & family members

Branch Manager and Staffs

Third party Agents

Tele callers & Back hand credit collection team

Police personnel.

Operations Manager

Legal Manager

PREPARED BY

DATE

REVIEWED BY: Collection Team

DATE: 03-06-2024

LAST UPDATED BY: TM Team

DATE: 02-02-2024