Administrator

Job Description Office Administrator

Location: Indore

Department: Administration

Company: MediBuddy

About the Role

As an Office Administrator at MediBuddy, you will be responsible for ensuring smooth

day-to-day operations of the office, managing administrative activities, and supporting

employees to maintain a productive work environment. You will handle facilities, vendor

coordination, office supplies, travel arrangements, and assist in implementing policies that

support business efficiency and employee satisfaction.

Key Responsibilities

• Office & Facility Management
• Oversee daily office operations, housekeeping, and facility maintenance.
• Ensure office infrastructure (workstations, meeting rooms, IT equipment, pantry, etc.) is

in working order.

• Manage seating arrangements and space allocation for employees.
• Vendor & Inventory Management
• Coordinate with vendors for office supplies, housekeeping, security, and other facility

services.

• Monitor stock levels of office supplies, pantry items, and place orders as needed.
• Negotiate with vendors for cost-effective procurement.
• Employee Support
• Assist employees with administrative queries and requests.
• Coordinate travel bookings, hotel accommodations, and local transport for

employees/guests.

• Support HR/Admin team in onboarding new employees (ID cards, desk setup, access

cards).

• Compliance & Policy Implementation
• Ensure adherence to office safety, hygiene, and compliance protocols.
• Maintain proper documentation of administrative expenses, invoices, and contracts.
• Support audits and compliance checks related to office facilities.
• Event & Meeting Coordination
• Assist in organizing company events, team activities, and employee engagement

programs.

• Manage meeting room bookings and ensure availability of resources (AV setup,

stationery, refreshments).

• Reporting & Documentation
• Prepare periodic reports on office expenses, vendor performance, and facility upkeep.
• Maintain updated records of contracts, assets, and administrative activities.

Key Requirements

• Bachelor’s degree in Administration, Business, or related field.
• 2–4 years of experience in office administration, facility management, or executive

assistance.

• Strong organizational and multitasking skills.
• Good communication and interpersonal abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint) and Google Suite.
• Ability to handle confidential information with integrity.
• Problem-solving mindset and ability to work independently.Role & responsibilities

Preferred candidate profile