Administrator / Office Superintendent

JOB DESCRIPTION

Administrator / Office Superintendent

Organization: ASM Group of Institutes
Institute: ASM IPS
Location: Pimpri, Pune
Employment Type: Full-Time
Working Days: 6 Days a Week
Salary: 30,000 32,000 per month
Department: Administration / Institutional Operations

Position Overview

We are looking for an experienced and detail-oriented Administrator / Office Superintendent to manage administrative operations, institutional documentation, regulatory compliance and coordination with relevant statutory and regulatory authorities.

The ideal candidate should have sound knowledge of AICTE, DTE, FRA and SPPU processes and be comfortable travelling to the University and other relevant offices as required for official work.

Key Responsibilities

1. Administration & Office Management

• Manage day-to-day administrative activities of the institute.
• Ensure smooth functioning of office operations and administrative processes.
• Coordinate with academic, HR, accounts, admission and other departments.
• Maintain proper records, registers and institutional documentation.
• Support management in administrative planning and execution.

2. Regulatory Compliance & University Coordination

• Coordinate documentation and compliance related to AICTE, DTE, FRA and SPPU.
• Track regulatory notifications, deadlines, approvals, renewals and submissions.
• Visit SPPU / University and other regulatory offices for official work, submissions, follow-ups and documentation whenever required.
• Coordinate with concerned authorities for statutory and regulatory requirements.
• Prepare and submit applications, reports, letters and compliance documents.
• Maintain records of approvals, permissions, affiliations and official correspondence.

3. Documentation & Record Management

• Maintain accurate physical and digital institutional records.
• Prepare official letters, applications, reports and regulatory documents.
• Maintain compliance trackers and documentation checklists.
• Ensure documents are updated and readily available for inspections, audits and regulatory requirements.
• Support preparation of documents for institutional inspections and approvals.

4. Institutional Coordination

• Coordinate with internal stakeholders for collection of required data and documents.
• Follow up with departments for pending documentation and compliance requirements.
• Assist management during regulatory visits, inspections and audits.
• Coordinate with external agencies and statutory authorities whenever required.

Required Knowledge

• Working knowledge of AICTE, DTE, FRA and SPPU processes.
• Understanding of institutional compliance and statutory documentation.
• Knowledge of university affiliation and regulatory procedures.
• Good working knowledge of MS Office, Excel and email communication.

Experience & Qualification

• Graduate / Postgraduate in any relevant discipline.
• 5+ years of relevant experience in administration, preferably in an educational institution / college / university.
• Candidates with hands-on experience in AICTE, DTE, FRA and SPPU compliance and liaison work will be preferred.

Working Conditions

• 6 Days Working
• Regular presence at ASM IPS, Pimpri.
• The role requires travelling to SPPU / University and other relevant offices for official work, documentation, submissions and follow-ups.
• Candidate should be comfortable managing field visits and time-sensitive regulatory assignments.

Compensation

30,000 32,000 per month, depending on experience and suitability.

Location

ASM IPS
S.No. 29/1+2A, Old Mumbai Pune Highway,
Near Finolex Cables Bus Stop,
Pimpri, Pune – 411018

Email at [email removed]

Whatsapp at [phone removed]