Administrative Specialist

Company: Parekh E-com & Warehousing Services Pvt Ltd

Client: Global Chemical & Manufacturing MNC - (On Third Party Payroll)

Role: Administrative Specialist

Location: Mumbai
Employment Type: Full-time | On-site
Payroll: Parekh E-Com & Warehousing Services Pvt. Ltd.

Job Summary: -

We are hiring an Administrative Specialist to provide professional administrative and coordination support to leaders and teams within a global organization. The role requires strong skills in calendar management, meeting coordination, travel arrangements, MS Office, expense management, documentation and stakeholder coordination.

Key Responsibilities: -

• Provide administrative support to leaders, colleagues and teams.
• Manage calendars, meetings, conference rooms and visitor arrangements.
• Coordinate domestic and international business travel, including flights, hotels, cars and itineraries.
• Prepare and process expense reports and monitor expenses against budgets.
• Coordinate with internal stakeholders, vendors and external service providers.
• Maintain documents and records using SharePoint and Microsoft Teams.
• Support office equipment and technology-related requirements.
• Handle confidential information and documentation appropriately.
• Manage multiple priorities, conflicting requests and deadlines.
• Support projects and process improvement initiatives.
• Troubleshoot routine administrative issues and act as a point of contact for queries.
• Maintain effective relationships with internal and external stakeholders.

Required Skills: -

• Administrative / Office Support
• Calendar & Meeting Management
• Travel Management & Booking
• MS Office Excel, Outlook & PowerPoint
• SharePoint & Microsoft Teams
• Expense Management
• Vendor & Stakeholder Coordination
• Documentation & Record Management
• Strong Communication Skills
• Time Management & Prioritization
• Problem Solving & Multitasking
• Project Coordination

Candidate Profile: -

• Relevant experience in Administrative Support, Executive Support, Office Administration or similar roles.
• Strong organizational and planning skills.
• Good written and verbal communication.
• Comfortable working independently with limited supervision.
• Good knowledge of MS Office and office technology.
• Ability to manage multiple priorities and confidential information.
• Proactive approach with strong problem-solving and coordination skills.

Important: -

• Full-time, on-site position
• Payroll will be through Parekh E-Com & Warehousing Services Pvt. Ltd.
• Client/company name will be discussed with shortlisted candidates during the recruitment process.

Share Resumes on below details: -

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