Administrative Officer

Job Summary

Do you thrive on creating structure, keeping things running smoothly, and enabling others to do their best workWe are looking for a proactive, accommodating and professional Administrative Officer to support our New Delhi office and help ensure efficient day-to-day operations and strong internal coordination.

You will be based in New Delhi, India, reporting into the Head of Office.

Responsibilities

• Liaising with local service providers; e.g., keeping track of rental agreements, local procurements; coordination with vendors (e.g., finance, audit)
• Being responsible for our shared workspaces (e.g., Microsoft Teams / SharePoint)
• Supporting the team with meetings, whether booking them in, drafting agendas, preparing materials or following up on agreed actions
• Coordinating and supporting recruitment processes
• Supporting the team with overarching business activities and internal processes as needed
• Handling reimbursements of out-of-pocket expenses
• Arranging local travel for the team and HQ colleagues when cross-department coordination is required

Requirements

• Experience with office management
• Confidence working with digital tools and shared collaboration platforms
• Proficiency with written and verbal communication in English
• Ability to work in an international environment across multiple time zones

Qualifications

As a person, you are helpful and thrive being the go-to person in your team. You are collaborative in your approach and have a positive and solution-focused mindset. Finally, you appreciate working in an international environment with the opportunity to influence your daily routines and provide input for improving ways of working.