Administrative Manager

Build the Future with Us.

Join NTT DATA Business Solutions, a global leader in SAP consulting and digital transformation. As part of the NTT DATA Group, we collaborate with over 16,700 professionals in 30+ countries to deliver innovative SAP solutions that help businesses thrive.

Take the next step in your career and become a trusted partner to our global customers. In this role, you'll support and optimize complex SAP landscapes, drive operational excellence, and contribute to impactful digital transformation projects, all while growing your expertise within a world-class team.

Job Title: Administration Manager

Experience: 10 to 15 Years

Qualification: MBA/Graduate

Job Location: Hyderabad

Employment Type: Full-time / Work from Office

Role Objective:

Administration Manager will lead, manage, and optimize all administrative, facilities, operations, travel, transport, and support functions of the organization. This role requires a seasoned professional with strong expertise across Facilities Management, Operations, Travel & Transport, MIS, EHS, ISO 9001, Compliance, Audits, Vendor Management, Budgeting, BMS, and Cost Control. The ideal candidate should ensure seamless workplace operations, compliance with statutory requirements, and efficient resource utilization.

Key Responsibilities

Facilities & Infrastructure Management

• Oversee end-to-end facility operations including building maintenance, housekeeping, security, cafeteria, and workplace management.
• Ensure preventive and corrective maintenance of electrical, mechanical, HVAC, plumbing, and fire-safety systems.
• Manage BMS (Building Management Systems) for efficient energy and facility control.
• Ensure optimal functioning of workplace infrastructure, seating allocation, space planning, and expansion projects

Operations & Administration

• Manage day-to-day administrative functions ensuring smooth business operations.
• Develop and implement administrative SOPs, policies, and governance frameworks.
• Monitor office services, AMC contracts, and service performance metric

Travel & Transport Management

• Oversee domestic and international travel arrangements, travel policies, travel partners, and cost optimization initiatives.
• Manage employee transport operations (routes, fleet coordination, vendor controls, compliance, safety norms)

Vendor & Contract Management

• Identify, evaluate, and onboard vendors for facilities, travel, security, housekeeping, maintenance, and admin services.
• Negotiate contracts, SLAs, rate cards, and ensure vendor performance monitoring.
• Maintain service quality, cost effectiveness, and adherence to compliance procedures.

EHS (Environment, Health & Safety) & Compliance

• Implement and monitor EHS policies as per organizational and statutory regulations.
• Ensure workplace safety audits, emergency preparedness, fire drills, and hygiene standards.
• Coordinate with safety officers, external auditors, and regulatory authorities

ISO 9001 & Internal Audit Management

• Maintain ISO 9001 documentation, standards, and quality processes for administration operations.
• Support internal and external audits; ensure timely implementation of corrective actions.

MIS & Reporting

• Prepare and maintain comprehensive MIS reports related to admin costs, transport usage, facility performance, vendor billing, and compliance dashboards.
• Present monthly/quarterly administration performance metrics to leadership.

Budgeting & Cost Control

• Lead annual budgeting for administration, facilities, transport, and office operations.
• Analyze costs, monitor expenditures, and implement cost optimization strategies.
• Forecast future admin requirements and plan resource allocation accordingly.

Required Skills & Competencies

• Facilities Operations Management
• BMS systems management
• EHS and ISO 9001 compliance
• Audit readiness (internal & external)
• Vendor and contract management
• Travel & transport operations
• Budget preparation and financial control
• Strong MIS & reporting skills (Excel, dashboards, analytics)
• Understanding of statutory compliances related to admin, safety & labor norms

Education & Experience

• Bachelor's degree required, MBA or equivalent preferred.
• 10–15 years of experience in Administration, Facilities, Operations, or Corporate Services in a mid to large-scale organization.
• Proven experience in managing multi-disciplinary teams and complex facility environments.

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