Administrative Executive Officer

Location : Mumbai

Job Title: Administrative Executive Specialist

Role Summary

The Administrative Executive Specialist will be responsible for coordinating with local CFOs and Finance teams across multiple jurisdictions to support the timely preparation of transfer pricing documentation. The role focuses on data collection, stakeholder management, compliance tracking, and maintaining centralized transfer pricing information for the Group.

Key Responsibilities

• Coordinate with local CFOs and Finance teams to obtain approvals for transfer pricing documentation fees.
• Collect, validate, and consolidate information required for local transfer pricing files.
• Track legal entity changes, including mergers, incorporations, dissolutions, and other reorganization activities.
• Gather and maintain data related to reporting lines, organizational structures, and employee headcount by function.
• Collect competitor and market information across countries to support transfer pricing analyses.
• Develop and maintain a centralized database and tracking tools for transfer pricing documentation and compliance.
• Monitor documentation timelines and ensure completion of information requests within deadlines.

Qualifications & Experience

• Bachelor's degree in Finance, Accounting, Tax, Economics, or a related field.
• 35+ years of experience in Transfer Pricing, Tax, Finance, Audit, or a similar function.
• Experience working in a multinational environment with multiple stakeholders.
• Strong analytical, organizational, and data management skills.
• Advanced proficiency in Excel; experience with Power BI, SharePoint, or database tools is a plus.

Key Competencies

• Stakeholder management
• Project coordination
• Attention to detail
• Data analysis and reporting
• Strong communication and collaboration skills
• Ability to manage multiple deadlines and priorities simultaneously