Administrative Executive For Ahana Hospitals in Madurai

Administrative Executive

Company: Ahana Hospitals
Location: K.K. Nagar, Madurai, Tamil Nadu
Department: Administration / Management Support
Position: Administrative Executive
Experience: 2 to 5 Years (2+ years preferred)
Qualification: Bachelors Degree in Biotechnology or a related discipline
Employment Type: Full-Time

Job Summary

Ahana Hospitals is looking for an organized, proactive and detail-oriented Administrative Executive to provide administrative and coordination support to management and work closely with clinical and non-clinical departments.

The candidate will be responsible for meeting coordination, MIS reporting, documentation, action-point tracking, interdepartmental follow-up and administrative process support. The role requires strong communication, coordination, analytical and organizational skills, along with good proficiency in MS Excel, Word and PowerPoint.

Key Responsibilities

• Coordinate management meetings, calendars, appointments, schedules and official correspondence.
• Prepare meeting agendas, Minutes of Meetings (MoM), reports, presentations and administrative documents.
• Coordinate with clinical and non-clinical departments to collect information and ensure timely completion of assigned activities.
• Maintain and track management action points, responsibilities, deadlines and closure status.
• Follow up with Department Heads and concerned employees regarding pending activities.
• Escalate delays, critical issues and unresolved action points to the appropriate management personnel.
• Prepare MIS reports,management dashboards, trackers, summaries and presentations using MS Excel and PowerPoint.
• Collect, consolidate, verify and analyze departmental data for management review.
• Maintain administrative records, reports, registers, trackers and documentation.
• Assist management during audits and support documentation relating to policies, SOPs, compliance and quality processes.
• Support process improvement initiatives and assist in developing trackers,checklists and workflows.
• Coordinate organizational projects, meetings, training programs, workshops and events as assigned.
• Draft professional emails, letters, notices, circulars and other official communications.
• Maintain systematic filing and version-controlled administrative documents.
• Handle confidential management, employee, patient-related and organizational information with appropriate discretion.
• Provide general administrative and executive support to senior management.
• Coordinate with various departments to ensure smooth flow of information and timely completion of assigned tasks.
• Undertake additional responsibilities and special projects assigned by management.

Required Skills

• Strong proficiency in MS Excel, including:
• Formulas
• Pivot Tables
• Data analysis
• MIS reports
• Trackers and dashboards
• Good proficiency in MS Word and PowerPoint.
• Excellent written and verbal communication skills.
• Strong coordination and follow-up skills.
• Good interpersonal and stakeholder-management skills.
• Strong attention to detail and accuracy.
• Ability to analyze information and prepare management reports.
• Good problem-solving and issue-escalation skills.
• Ability to multitask and prioritize activities effectively.
• Strong organizational and time-management skills.
• Ability to work independently as well as coordinate with cross-functional teams.
• High level of professionalism, confidentiality and integrity.
• Healthcare / hospital administration experience will be an added advantage.

Educational Qualification

Bachelors Degree in Biotechnology or a related discipline.

Candidates with relevant qualifications and experience in administration, executive support, coordination, healthcare or hospital administration will be preferred.

Experience

• Minimum 2 years of experience in administration, executive support,coordination, MIS, healthcare administration or a similar role is preferred.

Career Growth Path

Admin Executive Senior Admin Executive Office Manager Administration Manager

Interested candidates can send their updated CV to:

M.Senthil Kumar,B.E.,M.H.R.M.,
Managing Director,
MSK ELITE RECRUITMENT
Mobile: [phone removed]
Email:[email removed]