Administrative Executive Australian Accounting Practice

Role & responsibilities

We are seeking a highly organised and proactive Administrative Executive to support a growing Australian Accounting Practice. This is a remote position based in Bangalore where you will play a key role in practice administration, client onboarding, workflow coordination, document management, compliance tracking, ASIC and ATO administration support, billing assistance and executive support.

The ideal candidate is detail-oriented, tech-savvy, possesses excellent English communication skills, and thrives in a fast-paced professional services environment.

Preferred candidate profile

Key Responsibilities

• Manage client onboarding and maintain accurate client records.
• Administer workflow within Karbon Practice Management.
• Schedule recurring compliance jobs and monitor due dates.
• Coordinate with accountants regarding outstanding work.
• Maintain client databases and document management systems.
• Prepare engagement documents and client correspondence.
• Support ASIC and ATO administrative processes.
• Assist with invoicing, billing and debtor follow-up.
• Coordinate meetings, calendars and travel arrangements.
• Maintain practice templates, procedures and standard documentation.
• Prepare reports and management information.
• Provide executive and administrative support to partners.
• Ensure confidential handling of client information.
• Identify opportunities to improve administrative processes.

Essential Qualifications

• Bachelor's degree in Commerce, Business Administration, Accounting or Finance.
• 35 years' administrative experience.
• Excellent written and spoken English.
• Advanced Microsoft Office skills.
• Strong organisational and multitasking abilities.
• Experience supporting professional services firms.

Preferred

• Experience with Australian accounting firms.
• Experience using Karbon, Xero, MYOB or QuickBooks.
• Knowledge of ASIC and ATO processes.
• Experience in remote work environments.

Skills Required

• Practice Management Software
• Microsoft Office Suite
• Client Administration
• CRM Management
• Workflow Coordination
• Data Entry
• Document Management
• Calendar Management
• Professional Communication
• Billing Support
• Compliance Administration
• Attention to Detail
• Time Management
• Problem Solving
• Customer Service

Working Hours

Australian business hours with flexibility as required.

Why Join Us?

• Work directly with an established Australian accounting practice.
• Long-term career growth opportunities.
• Exposure to Australian accounting and compliance processes.
• Fully remote work environment.
• Collaborative international team.