Administrative Coordinator
Meerut Institute of Engineering and Technology · Jammu · onsite · Posted 30d ago
Undisclosed2–5 yrsfulltimeSourced from
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About this role
Job_Description":"
Role Description
The Administrative Coordinator shall provide systematic administrative and academic coordination support to the Head of the Department, ensuring appropriate documentation and monitoring of departmental activities, and facilitating timely reporting, follow-up, and compliance with institutional and IQAC requirements.
Reporting Structure
To the Head of Department and dotted line reporting to the IQAC.
Key Responsibilities
Key Responsibilities
- Departmental Coordination: Assist the HOD in coordinating day-to-day academic and administrative activities, monitor departmental workflows and tasks on PI-360 and ensure timely completion of assigned activities.
- Data Collection Documentation: Collect, verify, compile, and systematically maintain accurate departmental data, records and supporting documentation pertaining to faculty, students, academic activities, events, departmental initiatives, and other institutional requirements.
- Academic Coordination: Support the HOD/IQAC in tracking academic activities such as course plans, lesson plans, attendance, Mentor-Mentee Sessions, attainment records, academic schedules, academic calendar, faculty submissions and other departmental requirements through designated institutional systems, including PI-360.
- Faculty Coordination: Coordinate with faculty members for the timely submission of required information, reports, documents and data. Maintain trackers for pending and completed submissions and follow up wherever necessary.
- IQAC Reporting Quality Assurance Support: Coordinate the preparation and timely submission of departmental reports, data and supporting documentation to IQAC in accordance with prescribed requirements and timelines. Assist the HoD in maintaining records and documentary evidence related to quality assurance, audits, accreditation, departmental reviews and institutional performance indicators.
- Meeting Action-Point Tracking: Coordinate departmental meetings, prepare agendas/minutes where required, maintain records of decisions and follow up on action points to ensure timely closure.
- Departmental Activity Tracking: Maintain updated trackers for departmental activities, events, workshops, faculty development initiatives, student activities, achievements and other institutional engagements.
- Communication Correspondence: Draft and circulate routine departmental communications, notices, reminders, reports and emails as directed by the HOD/IQAC.
- Records Compliance: Maintain an organized repository of departmental records and supporting evidence so that information can be readily accessed for internal reviews, audits, accreditation and other institutional requirements.
- Follow-up Escalation: Maintain regular follow-up with concerned faculty and staff regarding pending tasks, submissions, PI-360 workflows and escalate unresolved or delayed matters to the HOD/IQAC, as appropriate.
- Other Responsibilities: Undertake any other academic, administrative, quality-related, or coordination responsibilities assigned by the HOD or IQAC from time to time.
Requirements- 13 years of relevant experience in academic administration, institutional coordination, office administration, or a similar role, preferably in a higher education institution.
- Strong coordination, follow-up and organizational skills
- Good written and verbal communication skills.
- Strong proficiency in MS Office/Google Workspace, particularly Excel/Sheets, Word/Docs and PowerPoint.
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- 13 years of relevant experience in academic administration, institutional coordination, office administration, or a similar role, preferably in a higher education institution.
Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.
Sourced from naukri
Skills
FacultyworkflowsAcademic AdministrationauditsFaculty Developmentacademic coordinationQuality AssuranceData CollectionOffice AdministrationCommunication SkillsAdministrationcompliance
About Meerut Institute of Engineering and Technology
Meerut Institute of Engineering and Technology
Education & Training
₹4.2L PA avg
Avg at Meerut Institute of Engineering and Technology
About
MIET is dynamically growing Institute in the state of Uttar Pradesh, managed and governed under the auspicious and noble organization, “City Educational & Social Welfare Society, Meerut, Uttar Pradesh”. The City Educational & Social Welfare Society was founded by Late Sri Chandra Sen Agarwal in 1989 who first established a vocational training school (10 + 2) realizing the growing need for education for the young generation in this region of Uttar Pradesh. The society was the results of initiatives taken by Late Shri Chandra Sen Agarwal who was a great educationist and spent all his life towards the cause of education. The last assignment held by him was as Secretary of “U.P. Board of High School and Intermediate”. Like minded philanthropists of this region joined hands with him and took upon social causes, and established vocational schools to train the technical man power. He was far-sighted and could foresee the need of young men and women to be trained for the industrialized India under the shadows of Globalization of trade and established Meerut Institute of Engineering & Technology at Meerut in 1997. This institute, today, is a leading Institute known for placement and academic excellence and is also a preferred destination for technical education of the region. Presently, MIET is flourishing under the leadership of Shri Vishnu Saran, a great visionary who is carrying on the dream philanthropic project nurtured by his father, the Founder-Chairman of MIET Group Late Sri C. S. Agarwal. He strongly believes and follows the four golden principles for success laid by the honourable Late Smt. Indira Gandhi ji – Foresight, Hard Work, Determination and Discipline.
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