Administrative Coordinator LEAP Gymnastics

Role Summary: We are looking for a highly organized and detail-oriented individual to join our team as an Administrative Coordinator in Delhi. The Administrative Coordinator will be responsible for handling

bookings, scheduling, and maintaining positive client relations. The ideal candidate should have excellent communication skills, exceptional multitasking abilities, and a passion for providing outstanding customer service.

Responsibilities:

Booking Management:

• Receive and process booking inquiries from clients via phone, email, or in-person interactions.
• Ensure accurate and timely booking of gymnastics classes, workshops, and events based on

availability and client preferences.

• Maintain a well-organized booking system and update it regularly with new bookings, cancellations,

and rescheduling requests.

• Provide detailed information to clients regarding class schedules, pricing, and any specific

requirements.

Schedule Coordination:

• Develop and maintain a master schedule for gymnastics classes, ensuring optimal utilization of

available resources and instructors.

• Coordinate with gymnastics instructors and staff to assign classes, manage substitutions, and ensure

smooth scheduling operations.

• Communicate any schedule changes or updates to instructors, staff, and clients promptly.
• Resolve scheduling conflicts efficiently and prioritize customer satisfaction.

Client Relations:

• Serve as the main point of contact for clients, addressing their inquiries, concerns, and feedback

in a professional and courteous manner.

• Provide detailed information about the gymnastics programs, pricing options, and facility features

to potential and existing clients.

• Build and maintain positive relationships with clients, ensuring their needs and expectations are

met.

• Assist in resolving customer issues, escalating problems when necessary to the appropriate

supervisor.

Administrative Support:

• Perform general administrative tasks such as data entry, filing, and record keeping.
• Prepare and distribute relevant documents, including contracts, waivers, and registration forms.
• Assist in maintaining an organized inventory of gymnastics equipment, ensuring supplies are

replenished as needed.

• Collaborate with other staff members to ensure a smooth and efficient operation of the gymnastics

center.

Qualifications Experience & Education:

• A university/college degree in management or a related field; additional administrative or customer

service training is a plus.

• Proven experience in an administrative or customer service role, preferably in a sports or

recreational setting.

• Excellent communication skills, both verbal and written, with the ability to interact professionally

with clients and staff members.

• Strong organizational skills and the ability to handle multiple tasks simultaneously.
• Proficient in using computer systems and software, including booking management tools, Microsoft

Office Suite, and email.

• Ability to work flexible hours, including evenings and weekends, to accommodate the needs of the

gymnastics center and its clients.