Administrative Business Partner

About JLL

JLL (NYSE: JLL) is a leading professional services firm that specializes in real estate and investment management. Our vision is to reimagine the world of real estate, creating rewarding opportunities and amazing spaces where people can achieve their ambitions. In doing so, we will build a better tomorrow for our clients, our people, and our communities. JLL is a Fortune 500 company with annual revenue of $16.3 billion, operations in over 80 countries and a global workforce of more than 93,000 as of September 30, 2019. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.

What this job involves:

Business Support & Administration for Business heads to assist their meetings, attending calls, client coordination, and all. They will be scheduling such important calls also as per the business heads needs as and when required. Actively manages the calendars , Overall understanding of business priorities to offer alternatives. Will support the business support functions such as coordinating trainings, link between Operations and HR and

Calendar, meeting, and travel management

• Actively manages the calendars
• Overall understanding of business priorities to offer alternatives.
• With minimum instruction, proactively follows up on emails when copied, and determine the most appropriate next steps from scheduling standpoint.
• Organizes travel arrangements; anticipates and co-ordinates point-to-point travel and logistics needs, include but not limited to directions, commuting time and ground transportation, passport, and visa processing.
• Supports business development activities
• Actively manages and administers clients contact/database, ensure the accuracy and timely input of new client contacts into the database.
• Ensuring timely closure of the HR/Business tasks assigned.
• Telephone answering and screening including cold calls for the Practice Area that the assigned Project Leader is responsible for.
• Coordinating with corporate IT for laptop, data card etc.
• Assisting finance in - PO Creation and data entry.
• Coordinate with Corporate team for HR and Administration activities.
• Updating the ethics tracker, learning calendar nominations and consolidation of R&R nominations.
• Training coordinator for planning and tracking trainings across the account pan India
• Support HR for resource hiring and be a link between Operations and HR partners
  
  

JOB REQUIREMENTS

• A graduation degree
• Over 3-6 years of secretarial experience gained in professional services or multi-national companies.
• Experience in handling critical situations
• Excellent verbal and written English language communication skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
  
  

Sound like you To apply you need to be:

• Strong interpersonal skills and able to work effectively with all levels of staff
• Excellent organizational skills, ability to set priorities, attention to details and is tenacious with follow-ups.
• Convey a strong positive personal and professional image with excellent standards of professional behaviour and ethics.
• Team player, highly motivated, energetic, resourceful, and friendly.
• Service-oriented, flexible, and able to work under pressure.
• Demonstrates accountability and ownership
• Reliable, timely and flexible
  
  

What we can do for you

At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Apply today