Administrative Assistant

At Wells Fargo, an Administrative Assistant provides administrative support across a range of business activities and processes. You will coordinate activities, prepare and organize information, process administrative transactions, and help support effective operations across the work group.

• Coordinate calendars, meetings, travel, communications, supplies, equipment, records, and other administrative activities
• Prepare reports, presentations, correspondence, and meeting materials by gathering and organizing information from multiple sources
• Process expenses, invoices, payroll information for employees eligible for overtime, and related administrative transactions in accordance with established procedures
• Identify opportunities to improve administrative processes within your work and the broader work group
• Work independently under moderate supervision and exercise judgment to resolve low- to medium-risk administrative issues
• Communicate with team members, the functional area, and internal or external contacts on a range of administrative matters, escalating non-routine questions when appropriate

• 1+ year of administrative support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

• Experience supporting calendars, meetings, records, correspondence, supplies, or other routine administrative activities
• Skill in preparing reports, correspondence, meeting materials, or similar business documents
• Experience following established policies, procedures, risk requirements, or controls
• Ability to organize and interpret information to support business activities and decisions
• Experience coordinating projects or activities and working with stakeholders to support business needs

• Provide administrative and secretarial support to management teams, departments, and/or senior executives.
• Coordinate and schedule meetings, calendars, and administrative activities.
• Manage office supplies and equipment ordering and support day-to-day office operations.
• Coordinate with other administrative/ executive assistants to ensure smooth workflow and scheduling.
• Support payroll-related administration for employees eligible for overtime and prepare overtime reports as required.
• Handle calls, correspondence, emails, documentation, and general administrative requests.
• Establish, maintain, and follow office procedures and administrative processes.
• Serve as an information resource for company policies and procedures.
• Maintain confidentiality while handling sensitive employee, business, and executive information.
• Demonstrate strong communication, coordination, organization, attention to detail, and stakeholder-management skills.