Administrative Assistant

Responsibilities

• Manage the Principal s calendar, appointments, meetings, and daily schedule. Receive and respond to telephone calls, emails, letters, and other correspondence.
• Draft, format, proofread, and maintain official letters, notices, reports, and documents.
• Organize meetings, prepare agendas and supporting documents, and record minutes when required.
• Maintain confidential files, records, registers, and important documents. Coordinate communication between the Principal s Office, staff, students, parents, visitors, and external organizations.
• Welcome and assist visitors to the Principal s Office in a professional manner.
• Track incoming and outgoing correspondence and follow up on pending matters.
• Prepare reports, presentations, notices, and other administrative materials as requested by the Principal.
• Assist with school/college events, inspections, meetings, and official programs.
• Coordinate with different departments to ensure timely completion of administrative tasks.
• Maintain office supplies and assist with general office administration.
• Handle confidential and sensitive information with discretion.
• Perform other duties assigned by the Principal.

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