Administrative Assistant

Job Details:

• JR: JR013963
• Experience: 3-6 Years
• Location: Hyderabad
• Budget: 35,000 per month

Please treat this as a priority requirement and share profiles within the stipulated timeline.

JD - We are looking for a Facilities Executive to manage daily operations of a coworking office supporting approximately 150 associates. The role includes facilities management, cafeteria operations, transport coordination, vendor management, employee support, workplace events, and leadership visit management while ensuring a safe, efficient, and high-quality workplace experience.

Key Responsibilities

• Oversee daily office operations including housekeeping, pantry, cafeteria, security, maintenance, and office upkeep.
• Ensure workplace cleanliness, hygiene, safety, and smooth functioning of office facilities and equipment.
• Manage cafeteria operations, food quality, vendor coordination, hygiene standards, and pantry consumables.
• Handle facility requests, inventory management, procurement support, and vendor coordination.
• Coordinate employee transport operations, vendor management, billing, safety compliance, and issue resolution.
• Support employee engagement activities, events, town halls, wellness programs, and office campaigns.
• Manage leadership visits, client meetings, hospitality arrangements, meeting room readiness, and coordination with internal teams.
• Ensure compliance with fire safety, emergency response, and workplace regulations.
• Prepare facility reports related to vendors, transport, expenses, assets, and operations.

Required Skills

• Strong coordination, multitasking, and problem-solving skills.
• Good communication and vendor management abilities.
• Proficiency in MS Office applications.
• Ability to independently manage workplace operations.

Experience

• 3-6 years of experience in facilities/admin operations, preferably in coworking spaces, IT offices, or corporate environments.
• Experience in transport, cafeteria, and workplace event management is preferred.

Working Conditions

• 5-day or rotational work schedule based on business needs.
• Flexibility to support events or leadership visits beyond regular hours when required .