Administrative Assistant III

Job Summary:

Provides administrative and clerical support for assigned functional managers and staff.

Responsibilities:

• Coordinates managers calendar, meetings, correspondence and presentations as needed.
• Coordinates all necessary arrangements for customer visits.
• Provides clerical and administrative support to managers staff.
• Coordinates and arranges meetings, reserves facilities, and records and transcribes minutes of meetings.
• Participates or leads special projects/events.
• Arranges and coordinates travel schedules and reservations when required and assists with travel issues.
• May assist with compiling information and data for reports on audits, budgets, plans etc.
• May assist other departments as needed.
• Generates reports and graphs as needed.
• Supports Department on all administrative work pertaining to faxes, mails, parcels and packages.
• Performs other duties as assigned.

Skills Requirements:

• 3-5 years of work-related experience required, preferably in clerical/administrative background.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Proficiency in personal computer usage, Microsoft Office products and e-mail skills required.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Education Requirements:

High school diploma, G.E.D., Trade/Vocational School certificate or equivalent required.

Physical Requirements:

Occasionally exert up to 10 lbs. of force to push, pull, lift or otherwise move objects. Have visual acuity to perform activities such as preparing and analyzing data; and/or viewing a computer terminal. Speak, type and/or sit for extended periods of time. Consistent attendance is an essential function of the job.