Administrative Assistant 4

Summary:

We are seeking an experienced Administrative Assistant with a strong background in executive support, operations, and office administration. The ideal candidate will have at least 8 years of experience in a fast-paced environment, supporting senior leaders in a global organization.

Responsibilities:

• Complete a broad variety of administrative tasks, including managing an extremely active and complex calendar of appointments.
• Provide end-to-end complex domestic and international travel planning, including proactive planning of external partner meetings to drive schedule efficiency.
• Schedule and implement Leadership Rhythm of the Business (ROB), including staff meetings, events, and off-sites, as well as meeting logistics and material preparation.
• Liaise with offices of leaders in India and global stakeholders across multiple time zones for meetings, projects, and events.
• Help drive completion of key deliverables and follow up on outstanding action items.
• Support engineer morale activities, including goodies shortlisting, procurement, and coordination.
• Complete expense reports, maintain schedules, and coordinate team/office events.
• Submit facilities requests, manage aliases, and provide new hire onboarding support.
• Manage space, office hardware, and supply needs for the team, including PC refresh and asset management.
• Perform any ad hoc administrative tasks as needed.
• Track timelines by working with regional and global stakeholders.
• Create charts and PowerPoint presentations using Excel and PowerPoint.

Requirements:

• 8 years of demonstrated executive, operations, sales/marketing, and/or office administrative experience in a fast-paced environment.
• Complex calendaring experience.
• Experience in supporting a senior leader&rsquos office in a global organization.
• Strong interpersonal, verbal, and written communication skills.
• Ability to prioritize and handle multiple assignments while maintaining commitment to deadlines.
• Attention to detail with strong problem-solving and troubleshooting skills.
• Ability to respond with appropriate urgency to situations and requests while maintaining a calm demeanor.
• Ability to handle confidential information and demonstrate the highest levels of integrity, discretion, and judgment.

Required Skills:

• Executive maturity and executive presence – 2-3 years.
• Event management, inventory management, and coordination across teams locally and globally – 2-3 years.
• Proficiency in leveraging MS Office products for organization-wide communication – 2-3 years.

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