Administrative & Accounts Executive @ Kurla (west)

US MNC : Administrative & Accounts Executive @ Kurla (West)

Our client is a global technology company that specializes in designing, developing, manufacturing & servicing Precision Instruments & highly engineered products. Through our strategic segments : Test & Measurement & Sensors & Safety Systems, we empower engineers with precision technologies essential for breakthrough innovation in an electrified & digital world, enabling our customers to bring advanced technologies to the market faster & more efficiently.

Our customers include engineers at industry leading companies, research institutions, & governments, across semiconductor, datacenter, consumer electronics, automotive, energy storage, aero, defense & space, utilities, industrial manufacturing, & other industries. Our team of over 1,400 engineers across the globe enables our unique 'engineer to engineer' approach, which allows us to build enduring trust, credibility, & partnerships with customers across both Fortune 1000 companies & next generation start-up enterprises.

Reports to :- Manager Finance

Qualification & Experience

• B. Com. / B.M.S, / B.B.A. , MBA preferred
• About 5 to 10 years of experience , in Accounts , Finance , Office Administration / Facilities Management roles
• Prior experience supporting Finance / HR teams is preferred
• Preference will be given to the candidates who have prior working experience in an MNC.

Skills & Competencies

• Strong verbal & written communication skills
• Excellent organizational & time-management abilities
• Sound knowledge of MS Office (Word, Excel, PowerPoint, Outlook) & Email communication
• Working knowledge of HR processes & basic finance operations
• Knowledge of office facilities, housekeeping, security & Vendor Coordination
• Ability to manage multiple priorities independently in a fast-paced environment
• High level of discretion, integrity, & confidentiality
• Detail-oriented with strong problem-solving skills

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A) Job Profile as an Accounts & Finance Executive ( 60 % of Day)

Experience:-

• About 5 + years of experience in Core Accounts & Finance function.
• Checking & booking of expense reports / invoices as per policy, passing entries in Tally, working knowledge of TDS & GST, BRS, raising sales invoices, insurance accounting & import accounting.

Computer Skills:-

• Tally 9 ERP, Oracle Finance module hands-on Operating knowledge is must.

Responsibilities:-

• Manage all aspects of Accounts Payable (Payment cycle) & accounts receivable processes.
• Reconcile bank statements & ensure accuracy of financial data.
• Process Employee expense claims Payments & Accounting.
• Process Corporate Credit Card expenses claims - Payments & accounting.
• Raising Sales Invoice based on PO.
• Prepare monthly, quarterly, & annual financial reports as required.
• Process payroll JV & ensure timely payment of payroll dues.
• Statutory dues payment & recording in a timely manner.
• Maintain accurate & up-to-date records of financial transactions in Tally.
• Assist with Audits, GST & Tax Filings as required.
• E-way bill issuance.
• Provide support to the finance team in various ad hoc projects.
• Stay updated on relevant accounting regulations & compliance.
• Managing Car Lease

Key Competencies:-

• Good Process understanding & internal controls knowledge.
• Good communication skills – written & spoken.
• Ability to take full ownership & should take initiative in resolving job related issues.

(B) Job Profile as an Office Administrator ( 40 % of Day)

Position Summary

• Responsible for managing day-to-day administrative, facilities, & office operations, while also providing operational support to HR & Finance teams.
• Ensures smooth office functioning, statutory compliance, vendor coordination, employee support, & assistance to leadership & business teams.

Key Responsibilities

• Office & Facilities Management
• Health & Safety Ownership
• Administrative & Leadership Support
• HR Team Support
• Finance Team Support
• Vendor Management
• Inventory &Procurement
• Employee Travel Management
• Employee Support Services
• Records & Documentation
• Compliance & Liaison
• Business & Sales Support

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You are requested to E-Mail updated Resume with the following details

• Current Location
• Pl. confirm you are ready to work near Phoenix Market City , Kurla (West)
• Total experience in Accounts & Finance (In years)
• Relevant experience in Accounts Payable & Accounts receivable(In years)
• Can you Reconcile bank statements & Process Payments & Accounting , Sales Invoice , MIS, timely payment ?
• Can you ensure Statutory payment & Maintain records of financial transactions in Tally / ERP ?
• Can you Assist with Audits, GST & Tax Filings , E-way bill issuance, Car Lease?
• Do you stay updated on relevant accounting regulations & compliance.
• Can you manage Administrative Facilities, & Office Operations & provide operational support to HR & Finance teams.
• Can you ensure smooth office functioning, Statutory Compliance, vendor coordination, employee support ?
• Can you Manage Office Facilities , Health & Safety , Administrative & Leadership Support ?
• Can you Manage HR & Finance , sales Team Support , Vendor Management
• Can you Manage Inventory & Procurement , Employee Travel Management , Employee Support Services , Compliance & Liaison , Records & Documentation
• Do you have hands-on operating knowledge of MS Office & Email communication?
• Please self-rate, your English language skills on a scale of 1 to 10 (10, being highest)
• Are you ready to work on Renewable contract & On Third Party Payroll?
• Current salary (Fixed + Variable)
• Expected Salary
• Minimum period required for Joining
• Contact Details, Residence & Mobile No
• WhatsApp No
• Age / Birth date

In case you are not interested, we would appreciate, if you can refer us, suitable

matching profiles from your professional contact

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Best Regards

Pradeep Kumar / Mumbai

Email: [email removed]

Cell: [phone removed] / [phone removed]

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