Administration Team Lead

Job Title: Team Leader -Administration (Facility, Hospitality & Transport Management)
Location: Guwahati
Experience Required: 5-8 years (Mandatory: Manufacturing/Plant environment experience)
Job Summary
We are seeking an experienced and proactive Team Leader- Administration to manage end-to-end administrative operations within a manufacturing/plant environment. The role demands expertise in facility management, hospitality services, seminar/event coordination, and transportation management, ensuring smooth plant operations, employee satisfaction, and compliance with safety and statutory requirements.
Key Responsibilities
Facility Management (Plant & Office)

• Oversee plant and office facilities including housekeeping, security, utilities, and maintenance
• Ensure uninterrupted functioning of infrastructure (power, water, HVAC & DG set etc.)
• Manage AMCs, contractors, and service vendors effectively
• Handle workplace and pantry operations efficiently
• Ensure adherence to safety standards.

Hospitality & Guest Management

• Manage guest houses, visiting employees, auditors, and VIP accommodations
• Coordinate hotel bookings and travel arrangements for guests
• Oversee catering, pantry, and food services
• Maintain high standards of hygiene and service quality

Seminar, Training & Event Management

• Plan and execute plant-level seminars, training sessions, and safety workshops
• Coordinate logistics including venue setup, AV arrangements, and hospitality
• Manage internal and external vendors for events
• Ensure seamless execution and proper documentation/reporting

Transportation Management

• Manage employee and guest transportation (fleet/vendor-based)
• Plan routes, schedules, and optimize transportation costs
• Ensure vehicle safety, timely servicing, and compliance
• Coordinate guest pickups and logistics support

Administrative Leadership

• Lead and manage the administration team at the site
• Develop SOPs and improve administrative processes
• Monitor budgets, control costs, and enhance operational efficiency

Vendor & Contractor Management

• Manage facility, transport, and hospitality vendors
• Negotiate contracts and ensure SLA compliance
• Monitor vendor performance and service quality

Required Skills & Competencies

• Experience in manufacturing/plant administration
• Expertise in facility, transport, hospitality, and event management
• Strong leadership and team management skills
• Vendor management and negotiation expertise
• Excellent coordination, problem-solving, and multitasking abilities

Educational Qualification

• Bachelor - degree in Business Administration, Hospitality, or related field
• MBA/PGDM preferred

Preferred Profile

• Experience in large manufacturing plants or industrial setups
• Exposure to shift-based transportation management
• Strong understanding of plant safety and compliance standards