Administration, Procurement & Infrastructure

Role & responsibilities

To manage Pan-India administration operations, lease portfolio management, audit governance, branch infrastructure projects, budgeting, and stakeholder coordination while ensuring operational efficiency, compliance, and timely closure of audit observations.

Key Responsibilities

1. Administration & Facilities Coordination

• Support branch expansion, relocation, consolidation, and closure activities.
• Coordinate with internal stakeholders for facility-related requirements.
• Monitor service delivery and branch infrastructure readiness.
• Track facility performance KPIs and service standards.

2. Lease & Rental Management

• Manage end-to-end lease lifecycle for all office and branch locations.
• Maintain centralized lease repository.
• Track lease renewals, lock-in periods, escalations, exits, and expiries.
• Negotiate lease renewals and relocation commercials with landlords.
• Drive rental optimization initiatives.
• Manage security deposits and recoveries.
• Validate lease obligations and landlord compliance.

3. Lease MIS & Portfolio Analytics

• Maintain Pan-India property database.
• Monitor lease expiry schedules.
• Track rental commitments, CAM charges, and utility costs.
• Present periodic lease portfolio reviews to management.

4. Rental Management

• Verify monthly rent and CAM payments.
• Reconcile landlord accounts.
• Monitor rental provisions and accruals.
• Identify cost-saving opportunities through renegotiation.

5. Audit Management & Governance

• Coordinate internal and external audits.
• Ensure timely submission of audit data and evidences.
• Drive closure of audit observations within agreed timelines.
• Maintain audit trackers and dashboards.
• Present audit closure status to leadership.
• Ensure zero overdue high-risk audit observations.

6. Budgeting & Cost Control

• Support annual administration budgeting.
• Monitor budget utilization and spend trends.
• Drive cost control initiatives.
• Publish monthly budget vs actual reports.
• Track savings initiatives and administration efficiencies.

7. Management Reporting

• Prepare dashboards for: 
• Lease Portfolio
• Rental Spend
• Audit Closure Status
• Budget Utilization
• Administration Performance
• Present monthly and quarterly reviews to senior management.