Administration Officer

Role & responsibilities

Key responsibilities:

We are looking for a reliable, organised office administrator who can operate our office systems, learn and work on our new portal, handle documentation and banking tasks, support HR activities, manage calendars and communication, and prioritise daily work effectively.

1. Systems & Portal OperationOperate office computers, software, and tools efficiently
- Learn, use, and maintain data entry and records in the new company portal
- Report technical issues promptly and follow up until resolved
2. Documentation & Record-Keeping
- Prepare, organise, and maintain official documents, files, and digital records
- Maintain accurate filing systems, both physical and electronic
3. Banking & Accounts Support
- Assist with banking tasks such as payments, deposits, and online transactions as directed
- Support invoicing: prepare, send, and track invoices and follow up on payments
4. HR Support
- Assist in shortlisting candidates from applications and portals
- Coordinate and schedule interviews with candidates
- Make calls to candidates for screening, confirmations, and follow-ups
- Maintain basic employee records and attendance-related documentation
5. Calendar & Schedule Management
- Manage calendars for management and team meetings, appointments, and deadlines
- Send meeting invitations and reminders
6. Communication & Follow-Up
- Handle incoming calls, emails, and visitor queries professionally
- Draft and send routine correspondence
- Track pending tasks and follow up with internal teams and external contacts
7. Work Prioritisation
-Plan the daily and weekly workload based on urgency and importance
-Meet deadlines consistently and escalate blockers to the reporting manager in time
8.Proficiency in MS Office (Word, Excel, PowerPoint) and email/calendar tools (Outlook or Google Workspace)

Preferred candidate profile

1.Should be Graduate

2.Should be experience of working as Office Admin, Operation Support and HR Support

3) Male Candidate

Perks and benefits