Administration Officer

Job Summary

The Administration Officer is responsible for managing day-to-day office administration and ensuring the smooth functioning of office facilities and support services. The role includes coordinating office operations, maintaining assets and documentation, supporting HR activities, and ensuring compliance with company policies and statutory requirements.

Key Responsibilities

• Manage daily office administration and ensure smooth facility operations.
  
• Ensure the proper functioning and maintenance of office infrastructure, utilities, and workplace facilities.
  
• Maintain office assets, inventory, and administrative documentation.
  
• Coordinate domestic and international travel arrangements for employees when required.
  
• Handle visa coordination and documentation with external agencies.
• Handle accommodation arrangements and provide accommodation support for employees and visitors when necessary.
  
• Ensure compliance with QHSE standards, statutory requirements, and company policies.
  
• Provide support during internal and external audits, inspections, and visits by regulatory authorities.
  
• Assist the HR team with onboarding and exit formalities, including documentation and coordination.
  
• Handle and resolve basic employee queries related to administration and office facilities.

Qualifications & Skills

• Bachelors degree in Business Administration or a related field.
  
• 4-6 years of experience in administration or office management.
  
• Good knowledge of office administration procedure and facility management