Administration Officer

Key Responsibilities

Environmental Health & Safety (EHS)

• Support implementation and maintenance of EHS Management Systems (ISO 14001 & ISO

45001).

• Monitor compliance with local regulations, company policies, and customer EHS

requirements.

• Coordinate workplace safety inspections, risk assessments, and safety audits.

• Maintain EHS records, permits, licenses, and statutory documentation.

• Track incidents, near misses, injuries, and corrective action closures.

• Organize safety training, toolbox talks, emergency drills, and awareness programs.

• Assist in accident investigations and preparation of incident reports.

• Monitor waste management, environmental performance, and sustainability initiatives.

• Support emergency preparedness and response activities.

• Prepare monthly EHS performance reports and dashboards.

Corporate Social Responsibility (CSR)

• Coordinate CSR projects and community engagement programs.

• Liaise with NGOs, government agencies, educational institutions, and local communities.

• Monitor CSR budgets, expenditures, and project implementation status.

• Maintain CSR documentation, reports, and compliance records.

• Collect data and prepare CSR impact assessment reports.

• Support employee volunteering and social welfare initiatives.

• Ensure CSR activities align with company sustainability goals and legal requirements.

Administrative Coordination

• Manage departmental records, files, presentations, and correspondence.

• Schedule meetings, prepare agendas, and maintain minutes of meetings.

• Coordinate vendor documentation, contracts, and service requests.

• Track department budgets, invoices, purchase requisitions, and payments.

• Maintain training matrices and employee participation records.

• Generate periodic management reports and presentations.

• Support audits, inspections, and management review meetings.

• Coordinate travel arrangements, visitor management, and logistics when required.

Qualifications

• Bachelor's Degree in Environmental Science, Engineering, Occupational Health & Safety,

Business Administration, or related field.

• Diploma/Certification in Safety Management, NEBOSH, ISO 14001, ISO 45001, or equivalent

preferred.

• Any Graduation with such experiences will also be considered .

Experience

• 2 to 5 years of experience in EHS, CSR, Administration, or related functions.

• Experience in manufacturing, industrial, corporate, or service environments preferred.

Required Skills

• Knowledge of EHS regulations and standards.

• Understanding of CSR and sustainability programs.

• Strong documentation and report-writing skills.

• Proficiency in Microsoft Office (Excel, PowerPoint, Word).

• Good communication and stakeholder management skills.

• Strong organizational and multitasking abilities.

• Data analysis and presentation skills.

• Attention to detail and problem-solving capability.

Key Performance Indicators (KPIs)

• EHS compliance score.

• Completion of safety audits and corrective actions.

• Incident and injury rate reduction.

• Training completion percentage.

• CSR project execution and impact.

• Timely submission of statutory and management reports.

• Documentation accuracy and audit readiness.

• Budget and administrative process efficiency.Role & responsibilities