Administration_Mumbai(Thane)(Male Candidate)

Role & responsibilities

acility Management

• Conducted regular site inspections and administrative rounds to ensure proper maintenance and operational efficiency.
• Managed canteen, housekeeping, laundry, gardening, pantry, and waste management operations across the facility.
• Ensured high standards of cleanliness, hygiene, and workplace safety in offices, meeting rooms, washrooms, and common areas.
• Coordinated repair and maintenance activities with internal departments and external service providers.
• Monitored inventory levels and facilitated procurement of administrative consumables and operational requirements.

Telecom & Access Control Administration

• Managed corporate mobile services, including SIM card allocation, activation, deactivation, upgrades, and service modifications.
• Administered corporate landline and telephone services.
• Oversaw access control systems, including hardware maintenance, complaint resolution, and AMC renewals.
• Verified telecom invoices and coordinated timely payment processing with the Accounts department.

Vendor Management

• Prepared Purchase Requisitions (PR), Work Order Requisitions, Goods Inward Notes (GIN), and Goods Receipt Notes (GRN).
• Coordinated procurement activities for administrative requirements, repairs, maintenance, and facility services.
• Managed vendor relationships and monitored service delivery against agreed standards.
• Administered annual procurement and distribution of employee uniforms, stationery, rainwear, gifts, and other supplies.

Travel & Hospitality Management

• Coordinated domestic and international travel arrangements in compliance with corporate travel policies.
• Managed flight bookings, hotel accommodations, visa support, local transportation, travel insurance, and related documentation.
• Served as the single point of contact for visitor hospitality requirements, ensuring seamless coordination of transport, accommodation, site access, and itineraries.
• Managed urgent and last-minute travel logistics while maintaining service quality and policy compliance.
• Prepared MIS reports related to travel requests and expense management.

Office Administration & Compliance

• Maintained confidential records and managed documentation with accuracy and integrity.
• Coordinated company events, employee engagement activities, and administrative support functions.
• Monitored SmartFleet fuel consumption and account balances for garden and ambulance operations.
• Prepared operational reports and administrative documentation to support management decision-making.
• Ensured compliance with company policies, administrative procedures, and vendor agreements.

Preferred candidate profile