Administration Manager

Role & responsibilities

ey Responsibilities

1. Office Administration & Operations

• Manage daily office operations and ensure a well-maintained, safe, and organized workplace.
• Maintain administrative records, documentation, filing systems, and office supplies.
• Coordinate office requirements, stationery, equipment, repairs, and maintenance.

2. Facilities & Vendor Management

• Manage relationships with vendors, contractors, housekeeping, security, transport, and other facility service providers.
• Monitor vendor performance, service quality, contracts, and renewals.
• Coordinate preventive maintenance, workplace infrastructure, and facility-related issues.

3. Budget & Expense Management

• Track administrative and facility-related expenses against approved budgets.
• Process vendor invoices, verify bills, and coordinate with the Finance team for timely payments.
• Identify cost-saving opportunities and improve administrative efficiency.

4. Team Management

• Supervise and coordinate administrative, housekeeping, front-desk, and other support staff, as applicable.
• Allocate responsibilities, monitor performance, and ensure timely completion of tasks.
• Promote adherence to workplace standards and company procedures.

5. Employee & Management Support

• Coordinate employee onboarding requirements like seating arrangements, access cards, and other administrative formalities.
• Support internal meetings, company events, employee engagement activities, and business visits.
• Provide administrative reports and updates to management as required.

6. Compliance & Workplace Safety

• Ensure compliance with internal administrative policies, facility procedures, and applicable safety requirements.
• Maintain relevant vendor agreements, statutory documentation, and facility records.
• Coordinate emergency preparedness, workplace safety measures, and incident reporting.

Required Qualifications & Skills

• Experience: Minimum 8 years of experience in office administration, facilities management, or corporate administration.
• Education: Graduate in any discipline;
• Strong experience in vendor management, facility operations, and administrative expense control.
• Good working knowledge of MS Office, particularly Excel, Word, and Outlook.
• Strong communication, coordination, negotiation, and problem-solving skills.
• Ability to manage multiple priorities, lead support teams, and work effectively with cross-functional stakeholders.
• High level of integrity, attention to detail, and ability to handle confidential information.