Administration Manager

Role & responsibilities

1. High Performance Centre Day-to-Day Operations

• Oversee the overall day-to-day administration and smooth functioning of the HPC.
• Ensure centre operations, schedules, facilities and staff responsibilities are properly coordinated.
• Monitor daily operational requirements and ensure timely resolution of issues.
• Maintain daily operational records, reports and trackers.
• Coordinate with coaches, support staff, vendors and other stakeholders as required.
• Ensure the centre operates in accordance with organisational policies and standards.

2. Staff Management & Attendance

• Monitor staff attendance, punctuality, working hours and daily schedules.
• Maintain attendance, leave and duty records.
• Ensure staff follow their assigned responsibilities and daily work schedules.
• Track pending tasks and ensure timely completion.
• Identify staff-related or operational issues and escalate them to management where required.

3. Monitoring of Other Lakshya Centres

• Coordinate regularly with coaches and centre managers across Lakshya's other centres.
• Monitor staffing, attendance, schedules and general centre management.
• Ensure coaches and centre teams are functioning in line with organisational expectations.
• Obtain regular updates and reports from centres and consolidate them for management review.
• Follow up on operational issues and ensure timely closure.
• Act as a link between the Head Office and individual centres.

4. CEO / Chairman Coordination

• Manage and maintain the CEO/Chairman's daily calendar and schedule.
• Coordinate meetings, appointments, calls and official engagements.
• Ensure timely reminders and preparation for scheduled commitments.
• Coordinate with internal teams and external stakeholders for meetings and appointments.
• Maintain confidentiality while handling management schedules and communications.

5. Email & Official Communication

• Monitor official emails on a daily basis.
• Draft and respond to routine emails professionally and promptly.
• Ensure important emails and action points are followed up and closed within timelines.
• Coordinate communication between senior management, Head Office, coaches and centres.
• Maintain proper records of important correspondence where required.

6. Recruitment & Manpower Management

• Identify manpower requirements in consultation with management.
• Coordinate recruitment for coaches, administrative staff and support staff.
• Post vacancies on relevant job portals and platforms.
• Screen candidates and coordinate interviews.
• Assist with joining and onboarding formalities.
• Maintain recruitment trackers and ensure vacancies are followed through to closure.

7. Team Leadership

• Lead and coordinate the administrative and support team at the HPC.
• Allocate responsibilities and monitor completion of assigned tasks.
• Establish accountability and discipline within the team.
• Conduct regular follow-ups and provide operational updates to senior management.
• Build a professional and efficient working environment.

Preferred candidate profile

• Graduate in any discipline.
• 45 years of relevant experience in administration, operations, office management, HR coordination, centre management or a similar role.
• Prior experience in managing teams and coordinating multiple functions is preferred.
• Strong organisational and follow-up skills.
• Excellent written and verbal communication skills.
• Good working knowledge of MS Office, Excel, Google Workspace and email communication.
• Ability to manage multiple priorities and work independently.
• Strong attention to detail and problem-solving ability.
• Ability to handle confidential information and senior management coordination professionally.
• Candidates with experience in sports academies, educational institutions, fitness centres, clubs, hospitality or multi-centre operations will be preferred.

Perks and benefits

• Opportunity to work with a professionally managed sports organisation.
• Exposure to a High Performance Centre and athlete development ecosystem.
• Direct coordination with senior management.
• Opportunity to take responsibility for multi-centre administration and operations.
• Scope for professional growth within the organisation.