Administration Manager

Administration Manager

Company: Amitoje India Pvt. Ltd.
Experience: 4-10 years
Compensation: 3-5 LPA

About the Role
We are looking for an Administration Manager who can manage HR compliance, statutory records, payroll coordination, admin systems, employee documentation, audits, notices, contracts, and office/factory administration. This role requires strong documentation, compliance understanding, coordination ability, and process discipline.

Key Responsibilities
- Manage HR statutory compliance including PF, ESIC, bonus, gratuity, minimum wages, registers, returns, and related documentation.
- Coordinate with consultants, lawyers, accounts team, auditors, and government departments wherever required.
- Maintain complete employee files, appointment letters, increment letters, warning letters, exit documents, bonds, NDAs, declarations, and policy acknowledgements.
- Ensure all HR records are properly maintained digitally and physically.
- Coordinate payroll inputs including attendance, leaves, deductions, reimbursements, advances, incentives, and full and final settlements.
- Support management in labour matters, notices, employee disputes, disciplinary documentation, and compliance-related responses.
- Maintain admin systems for office and factory facilities.
- Manage housekeeping, security, office boys, pantry, visitors, access control, repairs, AMC coordination, vendor coordination, and admin purchases.
- Ensure smooth functioning of office infrastructure, seating, cleanliness, stationery, utilities, and basic employee facilities.
- Handle employee onboarding and joining documentation for white-collar and support staff.

- Track renewals, licenses, agreements, vendor contracts, insurance documents, and
compliance calendars.

- Support audits and inspections with proper records and timely data.
- Coordinate with department heads for documentation, policy implementation, and employee records.


Requirements
- Basic understanding of HR compliance, statutory documentation, payroll inputs, and admin management.
- Good documentation and drafting ability.
- Strong Excel and data management skills.
- Should be organized, detail-oriented, and process-driven.
- Should be able to coordinate with consultants, lawyers, government offices, vendors,
and internal teams.