Administration Manager

Position Title - Administration Head

Location - Ware house-7 & 7A, Dobbaspet 5th Phase, Sompura Industrial Area, Dobaspet Industrial Area, Bengaluru Rural, Karnataka, 562111

Department - Administration & Facility Management

Reports To - Warehouse Head

Experience Required - 6-12 years in facility/administration management, preferably in a warehouse, industrial, or manufacturing environment

Educational Qualification - Graduate in any discipline; Postgraduate in Administration/Facility Management preferred

Employment Type - Full-Time

Job Overview

V2 Retail Limited is seeking a seasoned Administration Head to oversee all facility, infrastructure, and general administration functions at its Warehouse. The role holder will be responsible for upkeep of the facility, vendor and contract management for admin services, housekeeping, security, transport/vehicle coordination, statutory license renewals, and cost-effective administration operations that support smooth day-to-day DC functioning.

Key Responsibilities

• Manage end-to-end facility administration for the DC, including building maintenance, utilities (power, water, HVAC), and general upkeep.
• Oversee housekeeping, security, canteen, and pest control services; ensure vendor SLAs are met on hygiene, safety, and service quality.
• Coordinate transport and vehicle management for staff and material movement, including driver duty rosters and vehicle maintenance schedules.
• Manage administrative vendor contracts negotiate rates, review performance, and ensure timely renewals and payments.
• Ensure all statutory licenses, permits, and compliances relevant to facility operations (fire safety, pollution control, trade license, etc.) are renewed on time.
• Liaise with local government bodies, municipal authorities, and law enforcement as required for facility-related approvals and compliance.
• Manage the admin budget for the DC, track expenses against plan, and identify cost-optimization opportunities.
• Ensure workplace safety standards, fire safety drills, and emergency preparedness protocols are in place and followed.
• Support onboarding logistics for new employees seating, access cards, ID cards, and workstation setup.
• Prepare and present periodic administration MIS reports covering costs, vendor performance, and compliance status to DC leadership.

Key Skills & Requirements

• 6-12 years of experience in administration/facility management, preferably within a warehouse, plant, or large industrial site.
• Strong vendor management and negotiation skills across housekeeping, security, transport, and facility service categories.
• Working knowledge of statutory compliances related to facility operations (fire safety, pollution control, trade licenses, etc.).
• Experience managing administration budgets and driving cost control.
• Strong coordination and stakeholder management skills across multiple departments and external agencies.
• Proficiency in MS Excel and admin/facility management systems for reporting and tracking.
• Hands-on, floor-facing leadership style with the ability to resolve day-to-day operational issues quickly.